Project Coordinator - Commercial Printing job opportunity at Cogent Analytics.

Home Jobs In United States Of America Tag: Professional Services – Talent Solutions Project Coordinator - Commercial Printing position at Cogent Analytics


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Cogent Analytics Project Coordinator - Commercial Printing
Experience: 2 Years
Pattern: On-site
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Professional Services,Talent Solutions

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degreeBachelor's (B.Sc.)
loacation St Paul, MN, United States Of America
loacation St Paul, MN....United States Of America

Primary RoleTo coordinate the production of print jobs from the moment the estimate is approved and converted to a job, ensuring on-time delivery, quality control, and clear communication between Account Management and Production using PrintSmith / Filemaker\nKey ResponsibilitiesJob Onboarding Receive notification from Estimator, Account Manager or Sales that a quote has been approved.Double-check job details: quantities, materials, production notes, due dates, and attachments.Materials Management and PurchasingCheck inventory for required paper, substrates, and finishing materials.Place material orders with vendors based on job requirements.Track purchase orders, confirm delivery dates, and follow up with suppliers.Record received materials and communicate availability to production.Production Planning & SchedulingAssign jobs to departments (Prepress, Press, Bindery) using FilemakerCoordinate slotting of jobs into daily production schedules.Flag priority/rush jobs and adjust timelines as needed.Production Communication & OversightPrint or digitally distribute job tickets with clear specs and instructions.Communicate special instructions or late changes effectively.Ensure departments update job progress in Filemaker.Proof Management Upload customer proofs or approvals to the job in FilemakerTrack approval status; alert Account Manager or Production if approval is delayed.Hold production until proof is approved (if required).Issue ResolutionMonitor jobs for delays or material issues.Escalate problems to Account Manager as needed.Maintain communication trail (Job Notes, status updates, daily logs).Delivery CoordinationConfirm packaging and delivery details are correct.Use Filemaker or external systems (like courier platforms) to track dispatch.Mark job as "Completed" or "Delivered" upon confirmation.Job Closure & HandoverReview completed job for accuracy and quality.Archive production notes and client correspondence.Notify Account Manager or Billing team for invoicing follow-up.Qualifications2+ years of experience working within a commercial printing environment Associate's degree in graphic design, business, or related (preferred)Experience compiling cost estimates for commercial print jobs (preferred)Experience with CRM software programs (Filemaker or Printsmith preferred)\n$65,000 - $75,000 a year\n#ZR

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