51083538540 - Operations Coordinator job opportunity at Activate Talent.

Home Jobs In Philippines Tag: Job 51083538540 - Operations Coordinator position at Activate Talent


Date2025-12-05T03:02:53.897Z bot
Activate Talent 51083538540 - Operations Coordinator
Experience: 4-years
Pattern: full-time
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Philippines

Job Type : Part-Time (Possibility of Full-Time) Location: 100% Remote Timezone: US (EST) About the Company A modern, design-led beauty brand focused on high-quality haircare rituals and thoughtful consumer experience. The company is known for its elevated aesthetic, clean product formulations, strong brand storytelling, and a loyal community that values mindful routines. Operations play a key role in supporting the brand’s premium customer experience across e-commerce and retail channels. Scope of the Role The Operations Coordinator will support day-to-day operational workflows across inventory, fulfilment, procurement and backend ecommerce systems. This role starts as part-time for the first few months and has the potential to transitions into full-time. The ideal candidate has hands-on experience with Shopify and CIN7, a strong operational mindset, and preferably a background in the beauty industry. Duties and Responsibilities: Inventory & System Management Manage and maintain product data, inventory levels, SKU information, and BOMs (Bills of Materials) across Shopify and CIN7 Execute SKU updates, product launches, and operational tasks supporting the ecommerce calendar Perform routine QA checks across systems to ensure data accuracy, operational consistency, and inventory integrity Support the ERP transition and implementation, ensuring accurate data migration and system adoption Monitor inventory accuracy metrics and support physical inventory auditing processes Fulfillment & Order Management Coordinate fulfillment processes, troubleshoot order issues, and ensure timely shipments across all distribution channels (DTC, wholesale, retail) Monitor order flows and communicate with 3PL warehouse team to ensure smooth receiving, QC, kitting, and distribution operations Process and track intra-warehouse transfers and inventory movements Support customer service escalation by providing operational insights (inventory availability, order status, shipment tracking) Procurement & Supply Chain Coordination Track and manage purchase orders from creation through delivery, maintaining accurate records in CIN7 Monitor incoming POs, supplier timelines, lead times, and coordinate with warehouse on inbound shipments Serve as a point of contact for supplier communications regarding order confirmations, shipment tracking, delivery schedules, and issue resolution Flag potential supply chain delays that could impact inventory availability or product launches Support demand planning activities by tracking sales trends and promotional calendars Maintain accurate costing data and coordinate with finance to reconcile supplier invoices against purchase orders and receipts Assist with supplier onboarding including documentation collection and system setup Requirements: Must have: Strong experience with Shopify and CIN7 (mandatory). Preferred: Experience in the beauty industry or high SKU-count consumer brands. 2–4 years in ecommerce operations, fulfilment, or supply chain coordination. Excellent organisational skills and attention to detail. Ability to work EST hours and communicate clearly across global teams. Comfortable in a fast-paced environment with shifting priorities. Strong problem-solving skills and ability to work independently. Preferred Qualifications Experience in the beauty industry or high SKU-count consumer brands Familiarity with EDI systems and wholesale/retail order management Understanding of supply chain metrics (lead times, inventory turnover, fill rates) Knowledge of BOM maintenance and SKU lifecycle management Exposure to 3PL warehouse operations and fulfillment processes Work Style & Competencies Ability to work EST hours and communicate clearly across global teams and time zones Comfortable in a fast-paced, high-growth startup environment with shifting priorities Detail-oriented with strong organizational and time management skills Proactive communicator who knows when to escalate issues Team player who thrives in cross-functional collaboration Process-driven mindset with continuous improvement orientation

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