Executive Assistant job opportunity at Activate Talent.

Home Jobs In Panama Tag: Job Executive Assistant position at Activate Talent


Date2025-12-15T21:09:45.018Z bot
Activate Talent Executive Assistant
Experience: 2-years
Pattern: full-time
Country:
apply Apply Now
Salary:
Status:

Job

Copy Link Report
degreeGeneral
Panama

Role Overview We are a digital growth marketing agency specializing in growing eCommerce brands by creating exciting, engaging, and personalized messaging across email, SMS, and paid channels. Our expertise in full-funnel marketing allows our clients to cultivate relationships with potential customers and build lasting relationships with current customers to create lifetime value. We are seeking a highly organized, detail-obsessed Executive Assistant to support our leadership team and sales/operations functions. This role is critical to ensuring seamless coordination across audit preparation, client onboarding, sales handoffs, and internal project execution. You will serve as a central point of communication between clients, internal teams, and leadership, ensuring timelines are met, expectations are clear, and operations run smoothly. This role is ideal for someone who thrives in a fast-paced environment, communicates clearly and effectively, and maintains exceptional attention to detail while juggling multiple projects. Key Responsibilities Audit Prep & Access Coordination Coordinate with clients to secure required permissions, platform access, and data prior to audits. Track and verify that all access is complete before audit kickoff. Proactively identify missing items and follow up to prevent delays. Audit & Lead Communication Schedule and coordinate all audit calls with internal leads and clients. Serve as the primary point of contact for leads during the audit scheduling process. Provide clear, timely communication to ensure all participants are informed and prepared. Onboarding Coordination Schedule kickoff calls for newly signed clients, ensuring all necessary team members are present. Facilitate smooth handoff communication between the sales team and onboarding team. Help create the onboarding deck used for all new client kickoff calls, ensuring accuracy, clarity, and consistency. Ensure all onboarding documentation, forms, and client information are accurately captured and accessible. General Administrative Support (Sales & Onboarding) Track and manage audit and onboarding timelines, ensuring milestones and deadlines are consistently met. Communicate with internal teams and clients to address scheduling conflicts, delays, and changes. Provide ad-hoc administrative support to the sales and onboarding teams as needed. Leadership & Project Support Support the leadership team with operational projects, documentation, and coordination outside of sales/onboarding. Assist with internal initiatives, meeting prep, and follow-through on action items to ensure accountability and momentum. Qualifications 2+ years in an administrative, operations, EA, or project coordination role (agency or client-facing experience needed). Exceptional attention to detail — accurate, structured, and thorough in every interaction. Strong organizational and time-management skills; able to manage multiple projects with calm efficiency. Excellent written and verbal communication skills. Tech-savvy and comfortable navigating common business tools, CRMs, and project management platforms. High level of professionalism, discretion, and reliability. Must be available to work U.S. Mountain Time (9am–5pm What Success Looks Like Zero dropped balls — access, timelines, documentation, and communication are consistently tight and organized. Audit and onboarding processes run smoothly, with minimal delays and proactive communication. Leadership feels supported with reliable project coordination and follow-through. Internal teams experience clarity and alignment because details are captured and communicated accurately. Clients feel guided, informed, and supported from the moment they sign.

Other Ai Matches

Demand Planner Applicants are expected to have a solid experience in handling Job related tasks
38960404851 - Email Marketing Manager 1 Applicants are expected to have a solid experience in handling Job related tasks
38754649512 - Graphic designer (E-commerce) Applicants are expected to have a solid experience in handling Job related tasks
44206725215 - Customer Service Representative Applicants are expected to have a solid experience in handling Job related tasks
Growth Marketer (Klaviyo Focus) Applicants are expected to have a solid experience in handling Job related tasks
37630466205- NetSuite Inventory & Cost Analyst Applicants are expected to have a solid experience in handling Job related tasks
55881971090 - Marketplaces Demand Planner Applicants are expected to have a solid experience in handling Job related tasks
41165064846 - Senior Associate, Business Analytics Applicants are expected to have a solid experience in handling Business Analytics related tasks
Affiliate/Influencer Specialist 1.1 Applicants are expected to have a solid experience in handling Job related tasks
43331927433 - TikTok Influencer Specialist Applicants are expected to have a solid experience in handling Job related tasks
Odoo Specialist - Orders & Inventory Management Applicants are expected to have a solid experience in handling Job related tasks
43373842754 - Senior Full Stack Developer Applicants are expected to have a solid experience in handling Job related tasks
Product Development Specialist (Skincare) Applicants are expected to have a solid experience in handling Job related tasks
Creative Strategist Applicants are expected to have a solid experience in handling Job related tasks
39150620761 - Graphic Designer Applicants are expected to have a solid experience in handling Job related tasks
50513168755 - Senior GTM Engineer role Applicants are expected to have a solid experience in handling Job related tasks
48147797781- Sales Tax & Compliance Specialist Applicants are expected to have a solid experience in handling Job related tasks
Funnel / Growth Manager Applicants are expected to have a solid experience in handling Job related tasks
44586589306 - Part-Time Social Media Manager Applicants are expected to have a solid experience in handling Job related tasks
53696603950- Lifecycle Marketing Specialist Applicants are expected to have a solid experience in handling Job related tasks
42657519155- Ad Operations Assistant Applicants are expected to have a solid experience in handling Job related tasks
Seeding, PR & Partnerships Coordinator Applicants are expected to have a solid experience in handling PR & Partnerships Coordinator related tasks
50513412763 - Growth Creative Lead / Head of Growth Creatives Applicants are expected to have a solid experience in handling Job related tasks