Executive Assistant job opportunity at Weekday AI.

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Date2026-01-16T13:22:46.316Z bot
Weekday AI Executive Assistant
Experience: 6-years
Pattern: Full-time
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loacation Gurugram, India
loacation Gurugram....India

This role is for one of the Weekday's clients Min Experience: 6 years Location: Gurugram JobType: full-time We are seeking a highly experienced, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and strategic support to senior leadership. The ideal candidate will act as a trusted partner to executives, ensuring seamless day-to-day operations, effective communication, and optimal time management. This role requires exceptional organizational skills, discretion, and the ability to operate with minimal supervision in a fast-paced, high-impact environment. Key Responsibilities Executive Support & Calendar Management Provide end-to-end administrative support to senior executives, including complex calendar management, meeting scheduling, and prioritization of appointments. Anticipate executive needs and proactively resolve scheduling conflicts and time-sensitive matters. Prepare daily agendas, briefing notes, and follow-up action items to ensure maximum executive effectiveness. Communication & Stakeholder Management Act as a primary point of contact between executives and internal/external stakeholders. Screen, prioritize, and manage emails, calls, and correspondence with professionalism and confidentiality. Draft, review, and edit emails, presentations, reports, and other executive-level documents. Meeting & Travel Coordination Organize and coordinate internal and external meetings, board meetings, and leadership offsites. Prepare meeting materials, take accurate minutes, track action items, and ensure timely follow-ups. Manage domestic and international travel arrangements, including itineraries, accommodations, visas, and expense coordination. Operational & Administrative Excellence Support day-to-day office operations related to executive functions. Maintain accurate records, confidential files, and documentation with high attention to detail. Assist with expense management, reimbursements, and basic financial tracking. Strategic & Project Support Support executives on special projects, cross-functional initiatives, and strategic priorities. Track deliverables, deadlines, and dependencies across teams. Conduct research, compile data, and create concise summaries to support decision-making. Required Skills & Qualifications 6–8 years of proven experience as an Executive Assistant or in a similar senior administrative role supporting CXOs or senior leadership. Exceptional organizational, time management, and multitasking abilities. Strong written and verbal communication skills with a high level of professionalism. High level of discretion, integrity, and ability to handle confidential information. Proficiency in MS Office / Google Workspace (Word, Excel, PowerPoint, Outlook, Docs, Sheets, Slides). Strong problem-solving skills with a proactive, solution-oriented mindset. Ability to work independently, manage ambiguity, and adapt to changing priorities. Preferred Attributes Experience working in fast-paced, high-growth, or corporate environments. Strong interpersonal skills with the ability to build trust and credibility at all levels. Detail-oriented with a strong sense of ownership and accountability. Calm under pressure and capable of managing multiple priorities simultaneously.

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