Executive Assistant job opportunity at Hire Overseas.

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Date2025-12-02T20:52:30.895Z bot
Hire Overseas Executive Assistant
Experience: 3-years
Pattern: Full-time
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Philippines

We’re looking for a high-level Executive Assistant who can provide end-to-end support across operations, communication, scheduling, and day-to-day execution for leadership. This role goes beyond basic admin. You’ll serve as a strategic partner who brings order, clarity, and momentum to a fast-moving environment. You’ll handle a mix of calendar management, email triage, project coordination, research, and communication support —ensuring priorities are managed, decisions are well-informed, and workflows stay aligned. If you excel at anticipating needs, organizing chaos, and making executive operations run smoothly, this role will be a strong fit. Why You’ll Want to Join You will be paid in USD (bi-monthly: every 15th and 30th) Up to 14 days of Paid Time Off annually (starting Day 1) Observance of Holidays based on your location 100% remote setup so you can work wherever you’re most productive Direct partnership with founders and leadership High visibility across operations, strategic initiatives, and internal projects Clear growth paths into operations, project management, or Chief of Staff What You’ll Work On Executive and Operational Support Manage complex calendars, calls, meetings, and daily scheduling Organize email inboxes, prioritize messages, and draft replies when needed Prepare meeting agendas, take detailed notes, and track follow-ups Serve as a communication buffer and ensure the right information reaches leadership Project Coordination and Workflow Management Support ongoing projects by organizing tasks, deadlines, and documentation Help leadership maintain clarity across priorities and moving parts Build and maintain internal trackers, dashboards, and systems Coordinate with internal teams or external partners to ensure progress Research and Preparation Conduct research for business, operations, or strategic needs Summarize findings into clear briefs and recommendations Gather background materials in advance of meetings or decisions General Administrative and Personal Support Assist with occasional personal tasks or logistics Coordinate travel, bookings, reservations, and planning Maintain confidentiality and judgment in all personal and professional matters What You Bring 3+ years as an Executive Assistant, Operations Coordinator, or similar role Excellent English communication skills, written and verbal Highly organized with strong attention to detail Comfortable managing multiple priorities in a fast-moving environment Proficient with Google Workspace, Notion, Slack , and project tools Strong judgment, discretion, and ability to operate with limited direction Resourceful and proactive — you figure things out before being asked Nice to Have Experience supporting founders or senior executives Background in startups, consulting, tech, or service-based businesses Ability to prepare simple reports, summaries, or presentations Interest in growing into operations or Chief of Staff work How to Apply Please include: Your updated resume A short 1–2 minute Loom video introducing yourself and describing your experience supporting executives Only candidates who submit a Loom video will be considered. If you’re dependable, proactive, and thrive in roles where you’re the steady force behind a busy leader, this role gives you high visibility, ownership, and a chance to shape how the executive function operates every day. Application Process Overview Our comprehensive selection process ensures we find the right fit for both you and our clients: Initial Application  - Submit your application and complete our prequalifying questions Video Introduction  - Record an video introduction to showcase your communication skills and work experience Role-Specific Assessment  - Complete a homework assignment tailored to the position (if applicable) Recruitment Interview  - Initial screening with our talent team Executive Interview  - Meet with senior leadership to discuss role alignment Client Interview  - Final interview with the client team you'd be supporting Background & Reference Check - Professional reference verification Job Offer  - Successful candidates receive a formal offer to join the team Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.

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