Virtual Assistant - Logistics job opportunity at Activate Talent.

Home Jobs In Philippines Tag: Job Virtual Assistant - Logistics position at Activate Talent


Date2025-05-05T15:38:54.000Z bot
Activate Talent Virtual Assistant - Logistics
Experience: General
Pattern: Full-time
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degreeGeneral
Philippines

We are looking for a highly organized and detail-oriented Executive Assistant with a strong focus on operations and finance. This role will play a critical part in managing retail invoicing, logistics coordination, and administrative processes, ensuring smooth day-to-day operations. The ideal candidate is proactive, analytical, and highly proficient in Excel, Notion, and other productivity tools. Key Responsibilities Retail & Finance Support -Manage weekly invoicing, ensuring accuracy and timely processing. -Oversee EDI (Electronic Data Interchange) transactions for retail partners -Coordinate shipping fulfillment and 3PL (Third-Party Logistics) operations Operations & Logistics -Handle routing requests, ensuring compliance with retail and distributor requirements. -Track and update shipment status, proactively resolving any delays or issues. -Support forecasting and stockkeeping to maintain optimal inventory levels. Administrative & Process Support -Complete and submit PO (Purchase Order) forms with attention to detail -Assist with onboarding for new team members, vendors, or partners. -Maintain and update records for finance, logistics, and operations. -Excel & Google Sheets Strong ability to manage and analyze data -Notion & Productivity Tools Comfortable with workflow automation an documentation. -EDI Systems Experience with retail data exchange and processing -Attention to Detail Ensuring accuracy in invoices, PO forms, and shipmen records. -Problem-Solving Mindset Proactively managing operational and financial tasks efficiently

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