Executive Assistant to Founder & Director job opportunity at Weekday AI.

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Date2026-02-04T10:07:01.354Z bot
Weekday AI Executive Assistant to Founder & Director
Experience: 2-years
Pattern: Full-time
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loacation Gurugram, India
loacation Gurugram....India

This role is for one of the Weekday's clients Salary range: Rs 700000 - Rs 800000 (ie INR 7 - 8 LPA) Executive Assistant to Founder / Director (Full-time) — Delhi NCR Location: Delhi NCR Employment Type: Full-time Reporting To: Founder / Director Min Experience: 2 years Note - Female Candidates Preferred We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to the Founder & Director who will serve as a trusted partner in managing executive priorities, communications, and execution follow-through. This role requires strong administrative expertise, exceptional coordination skills, and the ability to operate independently in a fast-paced environment. Advanced Excel proficiency is mandatory , and experience supporting project coordination or leadership execution is a strong advantage. Key Responsibilities 1. Executive Calendar & Scheduling Management Manage the Founder/Director’s calendar, daily schedule, meetings, and priorities. Coordinate internal and external meetings, ensuring seamless planning and logistics. Send timely reminders and ensure the executive is fully prepared for all engagements. 2. Communication & Stakeholder Coordination Act as the primary communication bridge between the Founder/Director and internal and external stakeholders. Draft, manage, and follow up on professional emails and communications. Coordinate with clients, vendors, partners, and internal teams. 3. Meeting Support & Documentation Attend key meetings and prepare clear and structured Minutes of Meeting (MoM) . Track action items, responsible owners, and deadlines. Ensure consistent follow-ups and closure of assigned tasks. 4. Administrative & Execution Support Provide high-level administrative and day-to-day executive support. Assist with execution of leadership-assigned initiatives and priorities. Maintain organized records, notes, and documentation. 5. Excel & Data Management (Critical Requirement) Prepare and manage MIS reports, dashboards, trackers, and operational summaries. Maintain structured reporting for leadership priorities and business operations. Support data analysis, budgeting, vendor comparisons, and business tracking using Excel. 6. Project Coordination & Task Management Track ongoing projects and cross-functional deliverables. Maintain timelines, checklists, and execution trackers. Support workflow and task management using relevant tools. 7. Travel & Engagement Planning Coordinate travel bookings, itineraries, and meeting logistics. Support planning and execution of leadership events and external engagements. 8. Automation & Productivity Enablement Help automate routine workflows, reminders, and reporting. Improve efficiency through templates, systems, and digital productivity tools. Required Qualifications & Skills 2–5 years of experience as an Executive Assistant, Director’s Assistant, or in a Founder’s Office role. Strong experience in executive calendar management and stakeholder coordination. Advanced Excel (mandatory): Pivot Tables, VLOOKUP/XLOOKUP, dashboards, trackers. Proficiency in Microsoft Office and/or Google Workspace . Excellent written and verbal communication skills. High ownership, attention to detail, and ability to multitask effectively. Professional maturity with the ability to handle confidential information. Strong coordination, follow-up, and execution discipline. Key Competencies Executive Calendar & Email Management Advanced Excel & MIS Reporting Project Coordination & Task Tracking Stakeholder Communication & Management Confidentiality & Professional Judgment Execution Ownership & Follow-through

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