Production Coordinator, Events & Hospitality position at TKO Group Holdings, Inc..| United States Of America

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TKO Group Holdings, Inc. Production Coordinator, Events & Hospitality

Experience: 3-years

Pattern: full-time

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Beverly Hills,..........United States Of America

Who We Are: IMG is a leading global sports marketing agency, specializing in media rights management and sales, multi-channel content production and distribution, brand partnerships, strategic consulting, digital services, and events management. It powers growth of revenues, fanbases and IP for more than 200 federations, associations, events, and teams, including the National Football League, English Premier League, International Olympic Committee, National Hockey League, Major League Soccer, ATP and WTA Tours, the AELTC (Wimbledon), Euroleague Basketball, CONMEBOL, DP World Tour, and The R&A, as well as UFC, WWE, and PBR. IMG is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company.

TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.

 Who We Are TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality. Position Summary: TKO is seeking a Coordinator for the Corporate Events team who will be responsible for supporting event production initiatives in the planning and execution of all internal and external events, retreats and hospitality lounges for the company and its rapidly growing divisions across sports and entertainment. They will report to the Corporate Events Senior Director of Production, who is based in Los Angeles and assist in all companywide projects within the Los Angeles and beyond. The position allows for growth and direct interaction with senior executives and relationship building with key external partners and hospitality industry counterparts. The business units that this position will support, but are not limited to are TKO Corporate, UFC, WWE, PBR, IMG, On Location, WME, WME Sports and 160/90. Coordinating production through the use of various vendors and supports, and communicating effectively to the rest of the team requires the candidate to be diligently organized and efficient in Excel/Google Sheets. This includes being well-versed in drafting email communications and following guest information timelines, tracking corporate allocations across the businesses and prepping event logistics as well as assisting with on-site hospitality for executive guests. Planning and executing events responsibilities include but are not limited to vendor/venue sourcing and outreach, event supplies and materials procurement, invitation distribution and guest list management. Professional hosting at high-level events for internal and external executives requires confidence and polished interactions while managing their needs from arrival to departure. This includes the ability to communicate effectively, address requests promptly, make decisive judgments to resolve issues efficiently, handle high-pressure situations with assurance and proactively anticipate guest preferences to ensure a smooth experience. Then leveraging prior knowledge of their preferences to better prepare for future events and encounters. The ideal candidate is proactive, detail-oriented, highly strategic, with strong written and verbal communication skills. They’re also able to manage multiple events and projects in a high-pressure, fast-paced environment. They will need to be constantly aware of what is going on throughout the businesses we service and will need to build strong relationships with a variety of internal TKO employees and executives as well as external vendor and hospitality partners. Must be able to travel domestically and internationally as well as work extended hours during peak event seasons and on larger projects. Having a driver’s license and passport are required. *Estimated yearly travel is approximately 30%. Key Responsibilities: Supports the Senior Director of Production with all elements relating to event production including vendor and venue research and outreach, gathering quotes, assembling design and décor decks, placing rental and purchase orders, navigating and liaising with venues, creating event load in and out timelines along with run of show, overseeing food & beverage details, creative elements, and on-site execution and guest hosting. Assists the events team on all aspects of an event from pre-planning, procurement of supplies and collateral material, on-site staffing, invoice processing, to post-event analysis and follow up. Ability to act as event team lead for all internal/in office events for activations surrounding company philanthropy and/or executive meetings. This can include ordering event supplies, décor, catering and working with internal AV teams to ensure all needs are met. Creates Google Slide presentations and decks as they relate to specific projects and events. Drafts pre-event overview emails and post event recaps that are used as marketing materials needed for sales and sponsorship purposes. Provides “on-site” event support with various roles depending on the needs of the team and staffing requirements which includes but not limited to, event check in, product organizing, vendor/venue point of contact, executive escorting etc. Maintaining the LA events supply closet inventory by updating team grids and doing regular product counts. Qualifications Knowledge, Skills and Abilities: 1-3 years' experience working in event coordination is preferred Experience in Sports, Entertainment and Media industries is recommended Event décor/interior design experience and interest is helpful Exudes hospitality-minded and customer service-oriented behaviors especially when interacting with executives and responding to employees and clients Exceptional organizational, prioritization and time management skills with the ability to effectively execute independently toward multiple, high-priority projects in a timely fashion Superior proficiency with Google Suite (Sheets, Slides, Docs) & Microsoft equivalents, Teams, Zoom, WebEx; invoicing platforms such as, SAP Concur, is required. Demonstrates strong interpersonal skills conveying a positive personal and professional image Excellent verbal and written communication skills, including ability to confidently work with all levels of colleagues, consultants, managing directors, senior management, vendors, etc. Ability to handle challenging situations with poise, understanding and tact Consistent, dependable, and accurate in completing responsibilities/tasks Meticulous attention to detail and accuracy Strong problem-solving, critical and analytical thinking skills Works cooperatively with other team members, displaying a high level of motivation, collaboration and enthusiasm for tasks Recognize and maintains confidentiality where needed 

 Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings. 
 Hiring Rate Minimum: $52,500 annually(minimum will not fall below the applicable State/local minimum salary thresholds)
 Hiring Rate Maximum: $70,000 annually

 TKO is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non-discrimination in employment. TKO makes employment decisions based on merit and qualifications, without considering an employee’s or applicant’s race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non-discrimination in employment in every location in which the Company has facilities. TKO also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws. For information about Privacy and Information Security for TKO employment candidates, please review our Privacy Policy . For information regarding Terms of Use for this and other TKO websites, please review our Terms of Use.

Production Coordinator, Events & Hospitality job opportunity at TKO Group Holdings, Inc..

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