Executive Assistant to the CEO (Creative / Agency) - A209 job opportunity at Pearl Talent.

Home Jobs In Mexico Tag: Job Executive Assistant to the CEO (Creative / Agency) - A209 position at Pearl Talent


Date2026-02-02T05:34:42.901Z bot
Pearl Talent Executive Assistant to the CEO (Creative / Agency) - A209
Experience: 2-years
Pattern: Full-time
Country:
apply Apply Now
Salary:
Status:

Job

Copy Link Report
degreeHigh School (S.S.C.E)
loacation Guadalajara, Mexico
loacation Guadalajara....Mexico

Industry Internal Admin / Executive Assistance Work Arrangement Fully Remote Job Type Full-Time Work Schedule 40 hours per week | Rotating schedule with required overlap during U.S. business hours Locations Philippines LATAM (Mexico, Colombia, Brazil, Argentina) Other remote regions with strong English communication and EA/operations experience About Pearl Talent Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US. Hear why we exist, what we believe in, and who we’re building for: WATCH HERE Why Work with Us? At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers. Role Overview Our client is a fast-moving creative and production-focused company supporting high-visibility initiatives across business development, operations, and client engagement. The team operates in a dynamic, execution-driven environment where speed, ownership, and trust are critical to success. Role Overview The Executive Assistant will serve as a trusted extension of the CEO, responsible for protecting executive time, maintaining operational clarity, and ensuring consistent follow-through across priorities. This role blends high-level executive support with light business development coordination and internal operations management. The position is highly proactive, communication-driven, and requires strong judgment in fast-paced situations. You will work closely with leadership and cross-functional teams to ensure alignment, efficiency, and execution. This role is ideal for someone who thrives in high-trust environments and anticipates needs before they arise. Your Impact: You will directly improve executive efficiency by streamlining communication, calendar management, and follow-through across initiatives. Your work will help reduce operational friction, ensure critical priorities move forward, and strengthen internal and external stakeholder relationships. By supporting business development and client engagement efforts, you will contribute to revenue momentum and client satisfaction. You will also help establish scalable executive support systems that improve consistency and reliability across the organization. Core Responsibilities: Executive Administrative & Communication Support Manage inbox triage, prioritize messages, and draft clear, professional responses. Own and optimize the CEO’s calendar with strong time protection and scheduling discipline. Take meeting notes, track action items, and ensure timely follow-ups and closure. Filter, reroute, or remove low-priority tasks that distract from strategic initiatives. Maintain daily check-ins and ongoing communication to support executive alignment. Business Development Support Coordinate outreach efforts, client follow-ups, and recap distribution. Assist in preparing and updating internal and external presentation decks. Track conversations, leads, and next steps in CRM or internal systems. Operations & Internal Coordination Prepare agendas, notes, and materials for weekly leadership and sales meetings. Maintain internal lists, directories, SOPs, and an executive assistant handbook. Coordinate across teams to ensure alignment on priorities, timelines, and deliverables. Travel, Events & Client Experience Coordinate travel logistics including flights, hotels, transportation, and events. Plan client dinners, hospitality experiences, and thoughtful, on-brand gifting. Handle occasional personal or sensitive logistics with complete discretion. Key Requirements Must-Haves (Required) 2+ years of experience supporting executives, founders, or senior leaders. Excellent written and verbal English communication skills. Proven experience managing executive calendars, inboxes, and high-volume communication. Strong organizational skills with a demonstrated ability to close loops and follow through. Proficiency in Google Workspace (Drive, Sheets, Slides, Docs). Reliable remote work setup with stable internet and a professional video presence. Nice-to-Haves (Preferred) Experience in a creative, agency, production, or fast-paced startup environment. Familiarity with CRM systems and workflow automation tools. Experience supporting business development or client-facing teams. Comfort working with distributed teams and U.S.-based leadership. Tools Proficiency Must-Haves (Required) Gmail, Slack, Zoom, Google Calendar, Google Drive, Google Docs, Google Sheets, Google Slides, Notion, ClickUp, Asana Nice-to-Haves (Preferred) HubSpot, Airtable, Zapier, iMessage

Other Ai Matches

Billing Specialist - REMOTE - SR006 Applicants are expected to have a solid experience in handling Job related tasks
Pearl Talent - Talent Acquisition Division Manager - I034 Applicants are expected to have a solid experience in handling Job related tasks
Pearl Talent - Employer Branding Intern - I035 Applicants are expected to have a solid experience in handling Job related tasks
Customer Success Specialist - A258 Applicants are expected to have a solid experience in handling Job related tasks
Sourcing Specialist - REMOTE - SR009 Applicants are expected to have a solid experience in handling Job related tasks
Patient Intake Specialist - REMOTE - SR010 Applicants are expected to have a solid experience in handling Job related tasks
Pearl Talent - Employer Branding Intern - I035 Applicants are expected to have a solid experience in handling Job related tasks
Full Stack Engineer (Technology / Software) - A236 Applicants are expected to have a solid experience in handling Job related tasks
Social Media Manager (Real Estate / Homebuilding) - A200 Applicants are expected to have a solid experience in handling Job related tasks
Pearl Talent - Talent Acquisition Partner (Tech & Creative Focus) I030 Applicants are expected to have a solid experience in handling Job related tasks
Revenue Operations Specialist (Medical Devices / Healthcare Services) - A286 Applicants are expected to have a solid experience in handling Job related tasks
Chief of Staff / Investor Operations Partner (Investment Operations) - A196 Applicants are expected to have a solid experience in handling Job related tasks
Senior Executive Assistant (Consulting & Investing) - A280 Applicants are expected to have a solid experience in handling Job related tasks
Video Editor - REMOTE - SR007 Applicants are expected to have a solid experience in handling Job related tasks
Executive Assistant to the CEO (Creative / Agency) - A209 Applicants are expected to have a solid experience in handling Job related tasks
Lead Generation Specialist - REMOTE - SR003 Applicants are expected to have a solid experience in handling Job related tasks
Account Manager (Merchandising / E-commerce Platform) - A245 Applicants are expected to have a solid experience in handling Job related tasks
Pearl Talent - Recruitment SEO & Job Posting Optimization Consultant - I015 Applicants are expected to have a solid experience in handling Job related tasks
Account Executive - REMOTE - SR003 Applicants are expected to have a solid experience in handling Job related tasks
Bilingual Phone Representative (English + Spanish) - A256 Applicants are expected to have a solid experience in handling Job related tasks
Backend Engineer (Data & Integrations) - A291 Applicants are expected to have a solid experience in handling Job related tasks
Full Stack Mobile Developer - REMOTE - SR004 Applicants are expected to have a solid experience in handling Job related tasks
Digital Marketing Manager - REMOTE - SR008 Applicants are expected to have a solid experience in handling Job related tasks