Sr. Payroll and Time Operations Manager job opportunity at Unilabs.

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Date2026-02-09T17:28:54.714Z bot
Unilabs Sr. Payroll and Time Operations Manager
Experience: 5-years
Pattern: Full-time
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loacation Porto, Portugal
loacation Porto....Portugal

About Unilabs Headquartered in Geneva and part of the A.P. Moller Group, Unilabs is one of Europe’s leading medical diagnostics companies, offering a complete range of laboratory, pathology, genetics, and imaging services to patients across 14 countries. Unilabs invests heavily in technology, equipment, and people – using digital technologies in its state-of-the-art laboratories and imaging institutes – to improve the lives of close to 100 million people every year. Role Purpose  The Sr. Payroll Administration Manager is a strategic and operational leader responsible for the end-to-end delivery of payroll services in 10+ EU countries. The primary objective of this role is to act as the Payroll and Time Management Administration architect for the Shared Service Center (SSC) and lead the Payroll Transformation Project, with a focus on the transition of payroll services from local country entities into a centralized regional hub. Key Responsabilities Transition & Payroll Model Establishment (Project focus) Lead the transfer of payroll operations from local country teams to the SSC central team, ensuring zero disruption to pay cycles. Establish the "Target Operating Model" for new generation payroll, including standardizing workflows, approval matrices, and communication protocols. Lead the creation of Payroll and Time Management centralized SOPs including capture of local payroll nuances (tax codes, benefit rules, local filings) and document them. Manage the post-migration "hyper-care" phase to ensure the central team meets performance benchmarks before moving to business as usual. Ensure 100% accuracy in "parallel runs" during the transition phase. Payroll Ownership Lead end-to-end payroll operations for 10,000+ employees across multiple EU countries, ensuring accuracy, legal compliance, and timely execution. Oversee payroll inputs, validations, controls, and final approvals in coordination with internal teams and external payroll partners. Ensure correct application of regulations (taxes, social security, benefits, allowances, absences). Address complex payroll cases, escalations, and employee issues with professionalism and speed. Time Management Ownership Oversee the time-management platform and ensure correct data transfer to payroll. Manage related configuration changes, system updates, testing, and continuous improvement to ensure accurate time capture. Ensure correct handling of time related components (shift patterns, overtime, absences, approvals, and exceptions). Partner with IT and vendors to resolve system issues and improve user experience. Operational Excellence (Core SSC Duties) Provide guidance to the Global/Regional teams to collect data input (Benefits, Compensation, Mobility) for disbursement pay. Monitor service trends and SLA completion rates, executing improvements to eliminate manual work and "shadow payroll" processes. Serve as the senior point of escalation for complex inquiries, redirecting as needed to the Total Rewards COE or Legal. Analyze and validate all off-cycle requests, payroll accounting, and third-party provider reconciliations. Ensure timely delivery of payroll inputs and query resolution within agreed windows. Reduction in the number of "local-only" manual payroll steps. Compliance, Controls & Governance Maintain strong internal controls, segregation of duties, and risk mitigation processes for Payroll and Time Management. Manage year-end payroll activities, tax certificates, reporting, reconciliations, and audit deliverables. Lead continuous improvement for key processes and payroll solution in markets. Stakeholder & Vendor Management Work closely with HR Business Partners, HR Operations, Finance, and line managers on payroll matters. Manage relationships with payroll vendors, pension funds, insurance providers, and authorities. Provide regular reporting, KPIs, and insights to the HR and Finance leadership. Ensure clear communication flow between SSC and market stakeholders. Act as the primary point of contact for external auditors and local tax authorities during and after the transition. Bachelor’s degree in HR, Finance, Business Administration, Accounting, or related field 5+ years in Payroll Management, with at least 3 years in a GBS/Shared Service environment Experience managing time-management systems and payroll interfaces. Proven track record of successfully transferring services from local to central teams in a multi-country setup. Prior experience collaborating with multi-country HR teams and external vendors. Proven ability to lead remote or regional teams through organizational change. Experience managing third-party payroll providers (e.g., ADP, Alight…). Proficiency in global payroll platforms (e.g., Oracle) and advanced Excel. Fluent English (Required) Regional Subject Matter Expertise (CH & EU): Expert-level knowledge of Swiss (CH) Payroll is highly preferred, strong knowledge of other EU payroll landscapes. High-level expertise in EU labor laws, GDPR data privacy requirements for payroll data, and statutory reporting across Euro-zone countries.

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