Document Controller job opportunity at Sword Group.

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Date2026-02-04T16:15:59.699Z bot
Sword Group Document Controller
Experience: General
Pattern: Full-time
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loacation Aberdeen, United Kingdom
loacation Aberdeen....United Kingdom

Sword is a leading provider of business technology solutions within the Energy, Public and Finance Sectors, driving transformational change within our clients.  We use proven technology, specialist teams and domain expertise to build solid technical foundations across platforms, data, and business applications.  We have a passion for using technology to solve business problems, working in partnership with our clients to help in achieving their goals.  About the role:  Join Sword Group as a Document Controller and become a key player in shaping how critical information is managed and utilised. Your expertise will ensure that essential documents are meticulously organised, consistently updated, and easily accessible. Embedded within our customer's Document Control team, you’ll be at the heart of maintaining compliance with industry standards, safeguarding data integrity, and streamlining workflows. Your role goes beyond organisation — you’ll empower teams by providing the support and training they need to navigate systems with confidence. Your attention to detail and proactive mindset will drive process improvements, optimising document management practices and enhancing operational effectiveness. By fostering a culture of accuracy, compliance, and efficiency, you will play a vital role in ensuring project success while keeping information flowing seamlessly across teams. As a Document Controller, you will: Serve as the DC focal point for asset operations engineering works, overseeing all asset deliverables, including as building and close out of technical documentation. Manage the coordinate the process of asset document reviews. Maintain responsibility for third-party supplier asset documentation. Conduct document compliance checks between SharePoint/OpenText and PIM360 systems. Assign and manage project document and drawing numbering requests. Distribute asset documentation to internal teams and third-party stakeholders. Manage the process of asset drawing mark-ups. Provide support, training, and guidance to users on review workflows and document management processes. Oversee the lifecycle management of asset operational documents. Act as System Administrator, ensuring system integrity and overseeing process adherence. Here are the key skills and experience relevant to this role: Experience in document control within the energy, engineering, or similar sectors Strong understanding of document management processes and industry best practices Hands-on experience with Electronic Document Management Systems (EDMS) Knowledge of engineering and design documentation types Excellent written and verbal communication skills for effective collaboration Detail-oriented with a methodical and organised approach Self-motivated and proactive, with the ability to work independently and take initiative

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