Office Manager (4days/week) job opportunity at ISS STOXX GmbH.

Home Jobs In Sweden Tag: Job Office Manager (4days/week) position at ISS STOXX GmbH


DateMore Than 30 Days Ago bot
ISS STOXX GmbH Office Manager (4days/week)
Experience: General
Pattern: part-time
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degreeAssociate
loacation Stockholm, Sweden, Sweden
loacation Stockholm, Swe..........Sweden

Let’s be #BrilliantTogether This position is running the Stockholm office as Office Manager. The Office Manager will report to Head of EMEA   C orporate   S ervices ,   who is based in   London .   This is a part-time role, consisting of 27.5 hours per week (4 days).   The working hours are Monday to Thursday, 9am-4pm.   The Corporate Services (CS) team creates a productive, rewarding, and secure working environment by providing the necessary tools and support to work efficiently and effectively. We collaborate with other teams, support their goals, and   facilitate   a professional   work experience for all.     MAIN RESPONSIBILITIES    Act as the office liaison for facilities and property management issues   for t h e Sto ckholm ,   Copenha ge n   an d O slo tea ms   Coordinate with vendors on equipment maintenance services including negotiating costs and working with the Legal team to implement contracts   Oversee courier services/requests and coordinate with Mailroom   regarding   deliveries   Monitor and address issues   submit   through ISS’ internal service request ticketing system, Service Now   Plan space allocations, layouts, and moves as   required   Visitor management and reception – answering calls, greeting visitors and staff, adding visitors to security system, and directing them appropriately   Order office supplies and   maintain   inventory   Administrative tasks such as handling invoices, filing and office related documentation   Assist EMEA head with budgets   Be the primary contact for office security and working with a global team on standard procedures relating to security and contingency planning   Managing Health & Safety and Fire Safety Procedures ensuring we are compliant with legislation, arranging training and   establishing   standards and procedures where necessary   Plan and   facilitate   client events and market activities by providing general preparations and material distribution   Update Stockholm SharePoint office page on a regular basis using SharePoint   Collaborate with the Works SACO   Implement Corporate Responsibility initiatives   Work with IT   assisting   with equipment needs (IT onboarding and offboarding, liaising with   IT on IT   inventory)   Be the primary contact for office IT related queries and working with a global team on standard procedures relating to IT equipment   Support any office related projects (AV upgrade, refurbishments, construction works, move of offices etc.)     CORPORATE SERVICES TEAM SUPPORT   Liaise with the EMEA Corporate Services team in other ISS locations and provide coverage and support to employees in offices and remote locations throughout the region   Partner with other members of the EMEA   Corporate Services team on special projects and firm-wide administrative oversight     REQUIREMENTS   Previous   experience in office administration   pre ferred   Fluent communication both verbally and written in English   Excellent organizational skills, methodical and thorough while staying calm under pressure   Pro-active mindset is essential for this role   Demonstrates initiative and proven ability to find solutions to problems   Good attention to detail   Ability to multi-task and prioritize     #LI-SQ1 #ASSOCIATE What You Can Expect from Us At ISS STOXX, our people are our driving force. We are committed to building a culture that values diverse skills, perspectives, and experiences. We hire the best talent in our industry and empower them with the resources, support, and opportunities to grow—professionally and personally.   Together, we foster an environment that fuels creativity, drives innovation, and shapes our future success.   Let’s empower, collaborate, and inspire.   Let’s be #BrilliantTogether. About ISS STOXX ISS STOXX GmbH is a leading provider of research and technology solutions for the financial market. Established in 1985, we offer top-notch benchmark and custom indices globally, helping clients identify investment opportunities and manage portfolio risks. Our services cover corporate governance, sustainability, cyber risk, and fund intelligence. Majority-owned by Deutsche Börse Group, ISS STOXX has over 3,400 professionals in 33 locations worldwide, serving around 6,400 clients, including institutional investors and companies focused on ESG, cyber, and governance risk. Clients trust our expertise to make informed decisions for their stakeholders' benefit.   The Swedish Confederation of Professional Associations (SACO) is a politically independent central organization for 22 unions comprising university graduates in Sweden. You are welcome to contact the local representatives of SACO at ISS-Ethix on SACO@iss-esg.com . However, note that no applications sent to this e-mail address will be accepted. Institutional Shareholder Services (“ISS”) is committed to fostering, cultivating, and preserving a culture of diversity and inclusion. It is our policy to prohibit discrimination or harassment against any applicant or employee on the basis of race, color, ethnicity, creed, religion, sex, age, height, weight, citizenship status, national origin, social origin, sexual orientation, gender identity or gender expression, pregnancy status, marital status, familial status, mental or physical disability, veteran status, military service or status, genetic information, or any other characteristic protected by law (referred to as “protected status”).  All activities including, but not limited to, recruiting and hiring, recruitment advertising, promotions, performance appraisals, training, job assignments, compensation, demotions, transfers, terminations (including layoffs), benefits, and other terms, conditions, and privileges of employment, are and will be administered on a non-discriminatory basis, consistent with all applicable federal, state, and local requirements. 

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