Administrative Assistant 2 – Hospital Medicine job opportunity at Ohio State University.

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DateMore Than 30 Days Ago bot
Ohio State University Administrative Assistant 2 – Hospital Medicine
Experience: General
Pattern: full-time
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degreeDiploma
loacation College of Medicine/Office of Health Sciences, United States Of America
loacation College of Med..........United States Of America

Screen reader users may encounter difficulty with this site. For assistance with applying, please contact hr-accessibleapplication@osu.edu . If you have questions while submitting an application, please review these frequently asked questions . Current Employees and Students: If you are currently employed or enrolled as a student at The Ohio State University, please l og in to Workday to use the internal application process. Welcome to The Ohio State University's career site.  We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following: Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required. Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.  Job Title: Administrative Assistant 2 – Hospital Medicine Department: Medicine | IM Hospital Medicine Position Title: Administrative Assistant 2   Division: Hospital Medicine   Department: Internal Medicine   Position Summary:   The Division of Hospital Medicine is seeking a service-oriented, professional, flexible and adaptable Administrative Assistant to support faculty, administrators, and programs in alignment with our patient care, academic, and research missions. This role requires a proactive team player who cons istently dem onstrates the institution’s core values of Inclusiveness, Empathy, Ownership, Determination, Sincerity, and Innovation .   The Administrative Assistant will perform a wide range of administrative and secretarial duties, including calendar management, meeting coordination, travel arrangements, document preparation, and liaison responsibilities for a dynamic division comprising over 170 faculty and staff across seven hospital l ocation s.  The ideal candidate will thrive in a dynamic env ironment, be highly organized, have a growth mindset and possess excellent communication and interpersonal skills .   The administrative assistant is expected to be a self-starter, have excellent organizational, written, and verbal communication skills and the ability to work as a part of a team in a fast-paced, strategic environment.   Key Responsibilities:   Manage and coordinate complex calendars and schedules for assigned faculty and administrators including scheduling and coordinating meetings, conferences, educational programs, and special events   Organize meetings, conferences, educational programs, and special events , including logistics , catering, audiovisual support, and materials   Attend meetings, record minutes, and distribute documentation   Arrange domestic and international travel and lodging; process reimbursements and track expenses   Draft and prepare , edit and format professional correspondence, reports, tables, and presentation materials   Assist with grant applications, manuscripts, and research documentation   Support faculty with credentialing, promotion & tenure documentation, CV updates, and CME tracking   Serve as a liaison between faculty, staff, investigators, administration, and external partners   Answer phones, respond to inquiries, and manage incoming/outgoing mail   Support recruitment of faculty and staff including interview and hiring logistics and onboarding   Serves as a point of contact for faculty, staff, and external partners and guests and detects and resolves day-to-day issues and conveys directives and instructions   Maintain organized filing systems and perform divisional data entry and reporting across institutional platforms   Provides cross-coverage and back up support for other administrative staff within the division to ensure seamless operations during absences or peak workload periods   P erform other administrative duties as assigned   I deal Candidate Qualifications:   Skills & Competencies:   Strong organizational and time management skills with attention to detail   Excellent written and verbal communication skills   Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software   Ability to manage multiple priorities and adapt to changing demands   Demonstrated professionalism, discretion, and confidentiality   Collaborative mindset with a commitment to inclusiveness and empathy   Initiative-driven with a sense of ownership and determination to support team goals   Open to innovation and continuous improvement in administrative processes     Core Values Expected in This Role:   Inclusiveness: Fosters a welcoming and respectful environment for all   Empathy: Demonstrates compassion and understanding in interactions   Ownership: Takes responsibility and follows through on commitments   Determination: Perseveres through challenges with a solutions-oriented approach   Sincerity: Communicates honestly and builds trust   Innovation: Seeks creative ways to improve workflows and support the mission     Minimum Education Required   High School Diploma or GED   Required Qualifications   Per CCS Specifications; six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex; six months experience (600 hours course work) in office practices and procedures; six months experience ( 600 hours course work) in customer service. Requires successful completion of a background check. Selected candidate may be asked to complete a re-employment physical including a drug screen .        Career Roadmap   Function: Business Planning and Operations   Sub-function: Administrative Assistance   Career Band: Individual Contributor - Technical   Career Level: T2   Additional Information: About the Division of Hospital Medicine:   The Division of Hospital Medicine at The Ohio State University Wexner Medical Center is dedicated to the health and well-being of our patients, our division team members and The Ohio State University Wexner Medical Center community. Our hospitalists are internal medicine physicians whose complete focus is to care for patients during their stay in the hospital. Our faculty delivers the highest quality evidence-based care through an interdisciplinary approach.     Our mission is to be the premier academic model for inpatient care and faculty development at The Ohio State University and in the Midwest. Our vision is to improve the lives of our patients and faculty by providing personalized, patient-centered, evidence-based medical care of the highest quality. Our goal is to continually upgrade the services we provide to our patients and medical center community by expanding and enhancing the services we provide and incorporating a thorough quality improvement program.   At The Ohio State University, through reflection, evaluation and meaningful action, we aim to reinforce our ethical culture and live shared values to advance our core work of teaching, learning, research and service. Our shared values are: Excellence and Impact, Diversity and Innovation, Inclusion and Equity, Care and Compassion and Integrity and Respect.   Location: Starling Loving Hall (0176) Position Type: Regular Scheduled Hours: 40 Shift: First Shift Final candidates are subject to successful completion of a background check.  A drug screen or physical may be required during the post offer process. Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions . The university is an equal opportunity employer, including veterans and disability.  As required by Ohio Revised Code section 3345.0216 , Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.

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