Administrative Assistant 4 job opportunity at Ohio State University.

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DateMore Than 30 Days Ago bot
Ohio State University Administrative Assistant 4
Experience: 6-years
Pattern: full-time
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degreeAssociate
loacation Columbus Campus, United States Of America
loacation Columbus Campu..........United States Of America

Screen reader users may encounter difficulty with this site. For assistance with applying, please contact hr-accessibleapplication@osu.edu . If you have questions while submitting an application, please review these frequently asked questions . Current Employees and Students: If you are currently employed or enrolled as a student at The Ohio State University, please l og in to Workday to use the internal application process. Welcome to The Ohio State University's career site.  We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following: Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required. Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.  Job Title: Administrative Assistant 4 Department: FAES | Food, Agricultural and Biological Engineering Location:   Columbus Campus – Department of Food, Agricultural and Biological Engineering (FABE) Reports To:   Chair, Food, Agricultural and Biological Engineering Position Overview The Administrative Assistant 4 provides high-level administrative support to the Chair of the Department of Food, Agricultural and Biological Engineering (FABE) at the Columbus campus. This role requires independent decision-making, excellent organizational skills, and the ability to manage confidential information with professionalism. The successful candidate will play a key role in supporting departmental operations and communications. Key Responsibilities Manage the Chair’s appointment calendar and coordinate daily activities. Prepare agendas, schedule meetings, and support departmental communications. Draft and respond to correspondence on behalf of the Chair. Arrange and process travel requests, reimbursements, and PCard expense reports using Workday. Coordinate travel and lodging for guests and visitors. Maintain office supplies and oversee general administrative needs. Organize and manage faculty promotion and tenure documentation and activities. Assist with faculty and staff recruitment, including interview coordination. Maintain faculty CVs and prepare administrative reports (e.g., program reviews, accreditation self-studies, strategic plans). Support the development and maintenance of departmental documents such as the Pattern of Administration and Appointment, Promotion, and Tenure guidelines. Manage faculty and staff performance evaluations and related documentation. Collaborate effectively with team members and perform additional duties as assigned. Minimum Qualifications High School diploma or GED. Certification or vocational training may be required. Minimum of 4 years of relevant administrative experience. Associate degree in a relevant field preferred. Experience with Workday or similar systems preferred. Preferred Qualifications 6 or more years of administrative experience in a higher education or research environment. Strong written and verbal communication skills. Ability to handle sensitive and confidential information with discretion. Proficiency in Microsoft Office Suite and other administrative tools. Familiarity with university policies and procedures. Additional Information: This job profile is a Administrative Assistant 4 (T4 level) position on the career roadmap. The pay range for this position is $24.76-$32.33/hr. The offer for this position will fall within this range based on internal equity, unit’s available budget, and the candidate’s qualifications Location: Agricultural Engineering Building (0298) Position Type: Regular Scheduled Hours: 40 Shift: First Shift Final candidates are subject to successful completion of a background check.  A drug screen or physical may be required during the post offer process. Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions . The university is an equal opportunity employer, including veterans and disability.  As required by Ohio Revised Code section 3345.0216 , Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.

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