Clinical Research Coordinator B position at University of Pennsylvania.| United States Of America

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University of Pennsylvania Clinical Research Coordinator B

Experience: 3-years

Pattern: full-time

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Bachelor's (B.A.)

Perelman Cente..........United States Of America

University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more. Posted Job Title Clinical Research Coordinator B Job Profile Title Clinical Research Coordinator B Job Description Summary The Clinical Studies Unit (CSU) within the Department of Dermatology is seeking a highly motivated, organized, and detail-oriented individual to support the fast-paced day-to-day operations of multiple clinical trials, investigator-initiated studies, and translational biobank projects focused on dermatologic diseases. Essential responsibilities include, but are not limited to: screening, recruitment, and enrollment of study participants; data collection, entry, and management in accordance with protocol requirements; scheduling and conducting research visits in clinic; maintaining regulatory files; and preparing submissions to the Penn Biomedical Institutional Review Board (IRB) and central IRBs when applicable. The individual will work within a highly collaborative research environment alongside a team of study coordinators, a regulatory specialist, project managers, investigators, and clinical staff to advance the dermatology research mission of the Department and University. We are looking for a professional who thrives in a collaborative, fast-paced environment and is passionate about advancing dermatological research. This role offers an exciting opportunity for career growth, with comprehensive training and development provided to support the CRC in their professional journey from initial onboarding to ongoing career advancement within clinical research. Position Responsibilities: • Screen, recruit, consent, and enroll study participants as specified per protocol and GCP guidelines. • Schedule, prepare for, and conduct participant visits and any necessary testing/specimen collection. • Obtain, handle, process, and ship biospecimens including blood, urine, and tissue. • Transport specimens to multiple labs on campus. • Prepare and submit IRB documentation for initial submissions, continuing reviews, amendments, and adverse event reporting. • Coordinate, organize, complete, and maintain source documents, case report forms, regulatory documents, and participant binders in accordance with ALCOA-C. • Enter data in electronic data capture systems. • Perform data QC and address queries. • Show vigilance in participant safety, protocol compliance and data quality. • Adhere to all University of Pennsylvania, FDA and GCP guidelines. • Effectively and independently managing multiple trials while also assisting other coordinators as needed. • Demonstrate leadership skills by identifying challenges and problem-solving emergent issues • Present and implement strategies for participant recruitment. • Work closely with the Clinical Research Program Manager on study start-up activities. Job Description Job Responsibilities Lead participant screening by reviewing medical records, assessing eligibility criteria, and confirming qualification before enrollment. Conduct informed consent discussions, ensure participant understanding, and maintain appropriate documentation. Support recruitment through clinic schedule review, coordination with referring providers, and direct outreach to potential participants. Coordinate all protocol-required visits, treatments, assessments, and follow-up appointments to ensure adherence to study timelines and procedures. Meet with the Principal Investigator to review subject status, assess required next steps, and address questions related to assessments, documentation, or clinical issues. Identify operational barriers and escalate items requiring medical or regulatory decision-making. Coordinate investigational product or device administration by securing provider orders, confirming product details, and ensuring proper timing and visit workflow. Monitor subjects for expected or unexpected reactions, document findings, and complete safety reporting in a timely and accurate manner. Report adverse events to the sponsor, IRB, and designated oversight groups according to study requirements. Prepare study start-up materials, including visit guides, source documentation tools, subject binders, e-regulatory binders and required tracking logs. Assemble and submit documents to institutional committees for study activation (e.g., IRB, CTSRMC), ensuring alignment with institutional requirements and study timelines. Confirm workflow feasibility with clinic operations and ensure appropriate readiness before first enrollment. Review clinical information from visits, labs, and procedures and enter required data into study case report forms or electronic platforms with a focus on accuracy and completeness. Maintain organized subject records, source notes, regulatory files, and enrollment logs to support monitoring, audit, and internal review. Ensure data entry, document updates, and outstanding queries are addressed within study timeframes. Participate in ongoing study meetings, initiation sessions, and protocol training. Provide regular updates on enrollment progress, visit completion, investigational product administration, and data status. Support operational consistency by identifying workflow needs and contributing to tools, guidance documents, or process refinements that improve coordinator performance and study execution. Other duties and responsibilities as assigned. Qualifications Bachelor of Science and 2 to 3 years of experience or equivalent combination of education and experience is required. Effective problem-solving abilities; effective communication and writing skills; strong organizational and time management skills; flexible and able to multi-task, demonstrated ability to work as part of a team, as well as independently; knowledge of IRB and human research protection regulations. This position is contingent upon funding. Job Location - City, State Philadelphia, Pennsylvania Department / School Perelman School of Medicine Pay Range $52,500.00 - $55,000.00 Annual Rate Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered. Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics) , citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law . Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars. Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions. Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard. Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be. Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting. Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance. Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally. University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free. Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks. Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures. Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements. Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household. To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

Clinical Research Coordinator B job opportunity at University of Pennsylvania.

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