Executive Assistant to support our CEO and Capital Markets Transaction team job opportunity at JLL.

Home Jobs In Ireland Tag: Job Executive Assistant to support our CEO and Capital Markets Transaction team position at JLL


DateMore Than 30 Days Ago bot
JLL Executive Assistant to support our CEO and Capital Markets Transaction team
Experience: 5-years
Pattern: full-time
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loacation Dublin, IRL, Ireland
loacation Dublin, IRL....Ireland

JLL empowers you to shape a brighter way .   Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.    About   JLL Ireland is a leading commercial real estate services firm providing comprehensive property and investment management solutions across office, retail, industrial, and residential sectors throughout Ireland. As part of JLL's global network, we deliver world-class   expertise   in capital markets, leasing, property management, and advisory services to help clients achieve their real estate   objectives .   We are looking for an experienced   Executive Assistant to support our CEO and Capital Markets Transaction team   within our Ireland operations for a 12 month fixed term contract.     Responsibilities   Support the CEO   Maintain professionalism and strict confidentiality with all materials   and information ,   while   exercis ing   discretion when interfacing with the business   Coordinate complex scheduling and extensive calendar management across multiple time zones   Gather and   assist   putting together presentations for speaking events , board   meetings   and Townhalls   Manage, coordinate, and arrange senior executives' international travel and travel-related activities, including accommodation and producing detailed itineraries (visas/tests where applicable)   Deal with telephone calls and emails from clients and colleagues in a professional manner and escalating any issues   Develop and   maintain   effective working relationships with clients (externally) and colleagues (internally)     Support the Capital Markets Transaction Team   Support with project work and transaction coordination (when   required )   Organise meetings and presentations     Provide wide ranging administrative   assistance   &   assist in   maintain ing   electronic filing   system in conjunction with   the team ensuring all necessary documents are saved in the correct location   Assist   in organising team communications and plan events, both internally and offsite (e.g. client events, quarterly senior leadership meetings, monthly WIP & BOV team meetings)   Preparing billing invoices for the transaction team   Assist   and manage marketing pr ocess/billing for all disposal transactions   Champion and   u pdat e   Capital Markets' CRM system   – Capforce ,   ensuring data is   accurate   monthly for billing and pipeline purposes   Prepare and   submit   expense reports   Assist   with deal documentation and due diligence coordination   including compliance checks   Support pitch preparation and client presentation materials , ensuring consistency in line with branding for all client facing material   Key Skills   5+ years' experience as a Personal Assistant or Executive Assistant   Excellent   English   w ritten and verbal communication skills     Confidence in dealing with   high level   internal and external stakeholders   Strong time-management   and organisational   skills     Proficiency   in Microsoft Office, Excel, PowerPoint etc.   with a basic knowledge of accounting   systems being an advantage   Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge   in a   fast-paced   working environment   Experience i n Professional Services Contract:  12 Month Fixed Term Contract   Location:  Ireland   Location: On-site –Dublin, IRL If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table! At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here . Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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