Assistant Workplace Manager job opportunity at JLL.

Home Jobs In United States Of America Tag: Job Assistant Workplace Manager position at JLL


DateMore Than 30 Days Ago bot
JLL Assistant Workplace Manager
Experience: 3-years
Pattern: full-time
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loacation Louisville, KY, United States Of America
loacation Louisville, KY....United States Of America

JLL empowers you to shape a brighter way .   Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.    What this job involves: The Assistant Workplace Manager ensures smooth day-to-day operations and exceptional workplace experience. This role oversees office and pantry services, vendor coordination, expense and invoice processing, facilities support, and shipping/receiving, all while maintaining a polished, client-ready environment. This client-facing position combines service excellence, hospitality focus, and administrative excellence to positively impact client employees and guests while supporting leadership and broader team operations. Your day-to-day tasks will include: • Serve as the initial point of contact for all client employee inquiries, issues, troubleshooting, and service-related feedback • Manage office and pantry supply ordering, restocking, daily lunch orders for employees and visitors, and catering requests • Oversee seating arrangements, access badge coordination, and assist with minor technology troubleshooting • Coordinate shipping, receiving, and maintain carrier relationships for efficient package management • Track and process invoices, expenses, and payments while preparing and mailing checks and documents • Serve as main on-site contact for internal communications and vendor coordination with leadership teams • Conduct routine walkthroughs and assessments of soft services delivery to ensure compliance with service level agreements • Spend minimum two hours daily welcoming employees at reception/entrances while walking floors to ensure workspaces are properly stocked and maintained • Partner with facilities and building teams to maintain a clean, well-maintained office environment Desired experience and technical skills: Requirements: • 3+ years of experience in office management, administration, or client relations support • Strong organizational, verbal/written communication, and multitasking abilities • Proficient in Microsoft Office Suite including Outlook, Word, and Excel • Experience with expense and invoice management systems • Professional, dependable, and able to manage multiple priorities with minimal supervision Preferred: • Experience with Workday, Salesforce, Ivalua, and Concur platforms • Background in facilities management or workplace services • Previous client-facing role experience in corporate environments This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without employer sponsorship. Location: On-site –Louisville, KY If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary  Paid Time Off and Company Holidays Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here . Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Accepting applications on an ongoing basis until candidate identified.

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