India Programme Co-Ordinator (Capital Projects) job opportunity at JLL.

Home Jobs In India Tag: Job India Programme Co-Ordinator (Capital Projects) position at JLL


DateMore Than 30 Days Ago bot
JLL India Programme Co-Ordinator (Capital Projects)
Experience: 5-years
Pattern: full-time
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degreeMBA
loacation Mumbai, MH, India
loacation Mumbai, MH....India

JLL empowers you to shape a brighter way .   Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.    Position Overview   This role supports the Project Delivery Office (PDO) for our client’s projects in India, working with Regional Programme Managers to provide administrative support, document control, and process management to ensure effective and consistent project delivery.  Reports to: South Asia PDO Lead  Interfaces with:   Key Account Manager / APAC PDO Lead  India based JLL Programme Manager(s)  JLL Project Managers  APAC CoE   Primary Responsibilities   Program Coordination    Support coordination with Clients India Real Estate Leads and Asset Managers, Business Units and internal support functions   Maintain accurate project data in Client and JLL trackers  Document Control & Administration   Organize and maintain project documentation in accordance with Client’s filing structure  Ensure timely collection and proper storage of project documents, licenses, and permits  Support the handover of projects to the Project Management delivery team post initiation  Coordinate the effective completion of monthly project reports and compliance documents  Reporting & Data Validation   Support PDO in verifying data accuracy in project reports.  Support the compilation of monthly project status reports and dashboard reports.  Assist in preparing PDO monthly reports on project allocation, status, and workload.  Track compliance with Client’s governance requirements.  Support Client’s Project Directors for any related Audit documentation requirements.  Process Support & Knowledge Management   Become familiar with Client's project delivery processes, procedures, and templates  Maintain an updated library of process documentation to effectively onboard new project team members  Support continuous improvement of process documentation based on lessons learned.    Administrative Process Management   Procurement and Change Request Process Management, including but not limited to:  coordination and tracking progress of RFP recommendation and approvals  drafting approval documents and Work Orders  maintaining MSA, Work Orders, Bank Guarantees and Insurance trackers  coordination with Client and external stakeholders for validation and completion of Supplier site registration  coordination with local Project Managers to collate and review insurances of vendors and consultants, prior to submission to Client.  create purchase orders in Client systems following proper approval processes  track purchase order status from creation to approval and maintain accurate records  coordinate with vendors to ensure proper documentation for purchase order processing  create, update and maintain India Project Management tracker  coordination with various internal Client stakeholders / business functions  Invoices  support invoice verification and payment processes in accordance with Client requirements  coordination Project Stakeholders for processing the invoice (Project Managers, Cost Managers and vendors)  coordination with Client’s Finance team for invoice processing.  track vendor’s payment    Client Relationship Support   Schedule and organize meetings between project stakeholders, as required.  Provide adhoc support to Programme Managers during periods of high workload.    Required Skills & Experience   5+ years of experience in project coordination, document control, or administrative support as an Assistant Project Manager  Experience working in banking/financial services industry  Knowledge of construction preferably interior fitout.  Familiarity with corporate real estate processes   Proficiency in Microsoft Office suite, especially Excel and PowerPoint  Experience with project management tools and document control systems  Excellent data management and document storage mapping skills.   Basic knowledge of construction documentation  Experience with data analysis and reporting  Understanding of project governance frameworks  Knowledge of procurement processes  Bachelor’s degree in engineering (Civil and ME), Architecture or related field is advantageous    Attributes   Able to adapt to changing priorities and workloads  Strong organizational skills with excellent attention to detail  Strong written and verbal communication skills in English  Ability to manage multiple priorities in a fast-paced environment  Excellent stakeholder management skills and experience.      Location: On-site –Mumbai, MH Scheduled Weekly Hours: 48 If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table! At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here . Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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