Senior Procurement Officer job opportunity at FHI 360.

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DateMore Than 30 Days Ago bot
FHI 360 Senior Procurement Officer
Experience: 5-years
Pattern: full-time
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loacation Bangkok, Thailand, Thailand
loacation Bangkok, Thail..........Thailand

JOB SUMMARY Supports activities related to the procurement of materials, parts, and equipment for the Department of State, Regional Strategic Assistance Section: DOS/RSA-funded EpiC Thailand program, covering both the HIV Epidemic Control and the Global Health Security (GHS) components. Submits and processes purchase orders as authorized, following policies and procedures for the operation of procurement activities. Assists with monitoring Thailand Activity costs, schedules, and performance to ensure the approval and payment of transaction completion. Coordinates purchasing activities with other departments to maintain inventories at planned levels. Responsible for other administrative tasks as required. DUTIES AND KEY RESPONSIBILITIES: ●           Collaborates with EpiC Thailand team to ensure the efficient acquisition of goods and services for the EpiC Thailand projects. ●        Prepares, maintains, and reviews purchasing files, reports, and price lists for the EpiC Thailand projects. ●        Assists with developing bid specifications for EpiC Thailand procurements. ●        Collaborates with Global Procurement to ensure EpiC Thailand procurement packages receive appropriate review and approval. ●        Reviews requisition orders to verify accuracy, terminology, and specifications. ●        Contacts suppliers to schedule or expedite deliveries, resolve shortages, missed or late deliveries, to ensure contract terms and company needs are met. ●        Approves bills for payment and calculates costs of orders, and forwards invoices to appropriate accounts. ●        Maintains policies and procedures of organizational and government regulations affecting purchases and shares information with management, staff members, and vendors. ●        Checks shipments to ensure orders are filled correctly and goods meet specifications. ●        Compares prices, specifications, and delivery dates to determine the best bid among suppliers. ●        Maintains documentation of purchase orders and verifies invoices for payment with accounting. ●        Assists with developing and revising procurement operating procedures and policies. ●        Interacts with internal and external customers to ensure purchasing activities within functional areas are met and comply with government regulations and company procedures. ●        Analyzes quotations received, selects or recommends suppliers, and schedules deliveries. ●        Supervises preparation of orders and follows up to expedite delivery and shipment. ●        Obtains certifications of delivery and conducts checks against orders. Checks and approves invoices for orders placed. ●        Updates the EpiC Thailand procurement tracker ●        Develops and maintains necessary records and files for efficient operation. ●        Performs other administrative tasks and other duties as assigned. KNOWLEDGE, SKILL, ABILITIES, EXPERTISE AND COMPLEXITY: ●        Typically requires 3-5 years of procurement and administrative support experience. ●        Working knowledge of standards and functions, and applies the fundamental concepts, practices, and procedures of procurement activities. ●        Knowledge of organizational policies and procedures regarding procurement services. ●        Articulate, professional, and able to communicate in a clear, positive manner with clients and staff. ●        Good problem-solving skills, well organized, and detailed oriented. ●        Excellent oral and written communication skills in Thai and English ●        Proficient use of Microsoft Office and computer software skills. ●        Prior experience working on United States Government-funded contracts preferred. ●        Prior experience in a non-governmental organization (NGO) preferred. EDUCATION ●        Bachelor's Degree or Master’s degree in Finance, Accounting, Business Administration, Management or a related field. This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time. FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law. Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks. FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws. FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment  process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org . FHI 360 fosters the strength and health of its workforce through a  competitive benefits package , professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself. Please click here to continue searching FHI 360's Career Portal.  

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