Director, Finance and Operations position at FHI 360.| Haiti

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FHI 360 Director, Finance and Operations

Experience: 12-years

Pattern: full-time

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Diploma

Petion-Ville, ..........Haiti

Project Description: Meeting Targets and Maintaining Epidemic Control ( EpiC ), a global project funded by the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) and the U.S. Department of State ( DoS ), that provides strategic technical assistance and direct service delivery to achieve HIV epidemic control among all at-risk populations; strengthen global health security (GHS), including outbreak response; expand tuberculosis detection and treatment (TB), improve maternal and child health (MCH), address malaria; and promote health systems strengthening (HSS) including supply chain management. The STRengthening Infectious disease DEtection Systems (STRIDES) Activity advances cross-sectoral efforts to successfully identify , manage, and respond to infectious disease threats; detect and prevent further outbreaks; and instill confidence in the operability of a country’s disease surveillance and detection structures and services. In Haiti, EpiC will work to deliver critical lifesaving activities to contain the spread of new HIV infections and sustain lifesaving support to PLHIV, including prevention services/ PrEP for pregnant and breastfeeding women, the prevention of mother to child transmission of HIV, HIV case identification, HIV care and treatment, TB/HIV, the management of advanced HIV disease, and health information management. All activities will be closely coordinated with the National AIDS Control Program (PNLS), the National Public Health Laboratory (LNSP ) and the department level health directorates. STRIDES will focus on foundational, feasible , and contextually appropriate actions that can strengthen Haiti’s ability to detect and respond to zoonotic and EIDs. The activities will build on existing national and departmental systems including Ministry of Public Health and Population (MSPP), Ministry of Agriculture, Natural Resources and Rural Development (MARNDR), Ministry of Public Works, Transportation, and Communication (MTPTC). Job Summary The Director, Finance & Operations, will be responsible for the overall financial management and administration of the EpiC project in Haiti . He/she will ensure compliance with FHI 360 and DoS financial and accounting procedures, rules and regulations; will lead budget development, financial reporting, monitor program expenditures; and maintain financial filing systems. S/he will be responsible for sub-award management, monitoring and compliance and will provide capacity development and technical support to sub- recipients to strengthen their grant management systems and ensure strong management of sub-agreements. The position will provide guidance, monitoring and support to the project team, including procurement for goods and services, logistical support for local and international travel (including expense reports) for staff and consultants, contracts development and management and maintenance of office inventory. S/he will ensure that USG resources are appropriately directed to project priorities and are in line with project work plans. This position will also oversee administrative procedures for the project and ensure program actions are in compliance with USG and FHI 360 regulations including procurement, travel, human resources and other administrative policies. S/he will work closely with FHI 360 country , regional and HQ offices to monitor and ensure the financial health of the project and to prepare internal and external reports and deliverables. Job Respons i bilities B udget development and financial reporting, monitor program expenditures , and maintain financial filing systems. Conduct revenue forecasting and regular, accurate financial pipeline analyses and prepare monthly financial reports for internal analysis and tracking purposes, to be reviewed with Haiti Senior Management Team and EpiC HQ. Regularly review the status of project funds and prepares monthly cash requests . Oversee s ub-award management, monitoring , and compliance and will provide capacity development and technical support to sub-awardees to strengthen their grant management systems and ensure robust management of sub-agreements. Review all payment requests and the appropriateness, accuracy, completeness , and proper coding of all expenditures according to FHI360 policies . Post transactions in the FHI360 financial accounting system. W ork with Business Services at HQ to m aintain legal status in the country (registration/renewals), meet statutory reporting requirements , and mitigate any legal risks (leases, contracts, etc.). Develop EpiC Haiti procurement plan and oversee proper procurement procedures for supplies and equipment. P rovide guidance, monitoring , and support to project team, including procurement of goods and services, logistical support for local and international travel (including expense reports) for staff and consultants, contracts development and management , and maintenance of office inventory. Assist in l iais i ng with internal and external auditors to review project financial management. W ork closely with EpiC Project Director in Haiti and Headquarters staff to monitor and ensure the project's financial health and to prepare internal and external reports and deliverables. Ensure that all o ffice operational functions ( " enterprise services " ) are effectively coordinated . This includes finance and accounting, travel, logistics , administrative support, human resources, contracts and grants (C&G), and ICT functions. Supervise and mentor a team supporting logistics , subaward management, travel, finance, administration and other operations functions including staff in regional offices; Support EpiC Haiti team in building and maintaining strong relationship with donors, partners, and other stakeholders . Education Qualification/ Skills & Experience Master's level degree in Accounting or Finance or related field or equivalent required . Certified Public Accountant (CPA) or any other relevant professional certification/qualification is a plus. Minimum 12+ years of accounting, operations , and financial management of large-scale, international development assistance programs; 6+ years managing a finance department is required. An equivalent combination of education and experience will be considered, including a relevant master's degree or PhD . Five years of relevant experience with financial analysis, financial reporting, cash flow analysis, budget development , and forecasting, preferably on international health projects. Demonstrated experience with USG cost principles, including PEPFAR regulations, GAAP accounting rules , and grants contract management; including prime award and subaward management. Demonstrated experience and skills in developing and managing large budgets , in overseeing month- end close- out tasks, cash requests, labor , and shared cost allocation. Experience developing and/or implementing finance and accounting policies, procedures, and systems. Experience developing and/or implementing office administrative policies, procedures, and systems. Proficiency in relevant computer applications and databases. Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with donors , counterparts, and representatives from other key stakeholders such as NGOs, CSOs, and the private sector . Familiarity with the Haiti public health sector, non-governmental organizations (NGOs) and community-based organizations (CBOs) in Haiti is highly desirable . Effective client relationship management and stakeholder relationship management skills, including creating and maintaining effective working relations with sub - recipients, strategic partners, international donor agencies, and staff at various levels/offices within FHI 360 . Capable of working in both direct and matrixed reporting relationships as well as accomplishing goals under broad direction in an independent manner. Strong problem solving, organizational, multi-tasking , and time management skills, with the ability to work to tight deadlines . Successful experience supervising and coaching finance and operations staff and fostering a positive team environment. Ability to travel within country or region and internationally if needed. Fluency in French, Haitian Creole and English. The position will be based in Port-au-Prince, Haiti and work out of the FHI 360 Country office. Preference is for Haitian national s currently based in Haiti . This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time. FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law. Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks. FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws. FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org . FHI 360 fosters the strength and health of its workforce through a competitive benefits package , professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself. Please click here to continue searching FHI 360's Career Portal.

Director, Finance and Operations job opportunity at FHI 360.

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