General Affairs Planning Office Specialist - General Affairs Planning Office, Group Affairs and Facilities Management Supervisory Department job opportunity at Rakuten International.

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Rakuten International General Affairs Planning Office Specialist - General Affairs Planning Office, Group Affairs and Facilities Management Supervisory Department

Experience: 5-years

Pattern: full-time

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Group Affairs and Facilities Management Supervisory Department

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Tokyo, Japan....Japan

Job Description: Business Overview Rakuten Group offers more than 70 services in a wide range of fields, including e-commerce, travel, digital content, and other Internet services in Japan and globally. We also provide financial services such as credit cards, banking, securities, electronic money, and smartphone app payments, mobile carrier services, and professional sports. By connecting these services through a membership system centered on Rakuten members, Rakuten has created a unique “Rakuten Ecosystem” that is unlike any other. *Our Businesses Key Figures https://global.rakuten.com/corp/careers/services/ Department Overview The Group Affairs and Facilities Management Supervisory Department's responsibilities cover a wide range, including general affairs, facilities, internal communications, and procurement. Within this department, the General Affairs and Planning Office handles cross-departmental responsibilities, primarily budget management and other finance-related operations. - Budget Management - Facility Fixed Asset Management - Cost Allocation Management - Procurement and Payment Operations Management - Internal Meeting Management - Clutch Fundraising Management Position: Why We Hire Due to current staffing needs in the General Affairs Planning Office, we are seeking a professional with experience in accounting and financial operations. The role particularly involves number‑focused tasks such as payment management and fixed asset management, where that expertise can be leveraged to contribute effectively. Attractive Points - Attractive Points of the Organization This role is part of a small and highly skilled team, providing an environment where professional experience can be fully utilized. - Attractive Points of Discretion and Organizational Culture While communication with your supervisor provides direction and advice as needed, you will have the autonomy to drive your tasks independently. - Career Steps (Skills and Career Path You Can Build) Experience can be gained in procurement and payment operations, fixed asset management, and general affairs management, with opportunities to apply accounting knowledge. - Differentiation from Competitors (Advantages of Leveraging the Resources of This Business and the Rakuten Group) With numerous businesses and group companies within the organization, the headquarters General Affairs function engages with a wide variety of matters. In addition, as a company that continues to grow and evolve, the role offers a dynamic environment with diverse responsibilities. Position Details Major Duties - Procurement and invoice payment management using the ROS ordering and payment system - Facility fixed asset management (capitalization assessment, fixed asset ledger management, and inventory control) - Budget management - Procurement process management - Budget-related administrative support Specific Project Examples - Ongoing initiatives to enhance operational efficiency and automation through the use of AI and other technologies. - A project is anticipated from the coming summer to design and implement internal processes aligned with the transition to a new ordering and payment system. Work Environment Organizational Structure - Team composition: Senior Manager: 1, Staff: 3 - Typical age range: 40s to 50s - Hiring composition: 100% mid‑career hires Average overtime hours Approximately 20 hours/month Backgrounds of Mid-Career Hires - Manager: Previously worked in administrative positions (accounting, general affairs, and human resources) at a mid-sized general contractor. Based on accounting knowledge, this individual handled facility‑related payments, fixed assets, budget management, and disaster‑prevention tasks at our company before taking on management duties. - Member 1: After working in facilities and general affairs at a foreign-owned company, now responsible for fixed asset management and budget management at our company. - Member 2: After working in general affairs at a securities company, a mid-sized company's planning office, and a tax accountant's office, now responsible for budget management and expense allocation management at our company. Examples of Successful Mid-Career Hires' Career Paths - After working in payment management and fixed asset management, transferred to the Accounting Department and became responsible for business division accounting. - After working in procurement and payment management and budget management, transferred within the department to the facilities construction and procurement management departments. Mandatory Qualifications: - 5+ years of work experience - Native-level Japanese language proficiency - Practical experience in accounting and finance in a corporate environment - Knowledge at the level of Bookkeeping Level 2 (certification not required) Desired Qualifications: - Experience in planning and implementing business operations and improvements - Experience in financial closing processes within a corporate environment Desired Candidate Profile - Ability to communicate in a timely and appropriate manner - Ability to adapt to new tasks and environments and maintain a continuous focus on improvement Others: Additional information on Location Rakuten Crimson House 1-14-1 Tamagawa, Setagaya-ku, Tokyo Additional information on English Qualification TOEIC score of 800 or higher If you do not have a score or certificate, you will be guided during the selection process to take the TOEIC IP test administered by our company. Related Links - Employee Benefits: https://global.rakuten.com/corp/careers/benefit/ - Application Information: https://global.rakuten.com/corp/careers/information/ - Culture: https://global.rakuten.com/corp/careers/culture/ #corporate #HR #GA #CorporateCommunications #operationdiv

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