エグゼクティブ・アシスタント(社長秘書) position at Roche.| Japan

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Roche エグゼクティブ・アシスタント(社長秘書)

Experience: 10-years

Pattern: full-time

Country:

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Associate

Tokyo....Japan

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters. The Position エグゼクティブ・アシスタント(社長秘書) 1. 職務の目的(Role Purpose) 本ポジションは、社長およびシニアリーダーシップチームに対し、高度に専門的かつ戦略的なアドミニストレーティブ・サポートを提供します。単なる事務支援にとどまらず、リーダーシップの生産性を最大化するための「戦略的パートナー」および「信頼できるアドバイザー」として、社内外のコミュニケーション、重要プロジェクトの推進、および組織の効率化に貢献します。 2. 主要な責任(Principal Responsibilities) エグゼクティブ・マネジメント支援 ● 戦略的なスケジュール管理: 社長の時間を戦略的に管理し、優先順位の再設定を行うことで、リーダーの有効性を最大化します。 ● 意思決定のサポート: 社長が不在の際でも、確立された方針に基づき、適切な判断や情報提供を行うことがあります。 ● 組織図の管理: 国内外で配布される組織図をプロアクティブに管理・更新します。コミュニケーションとステークホルダー管理 ● コーポレート・コミュニケーション: 社内コミュニケーション計画の実行を支援し、デジタルサイネージや全社アナウンスを通じて、組織の透明性とエンゲージメントを高めます。 ● 関係構築: 社内外の主要なステークホルダー(グローバルチーム、顧客、ベンダー等)と戦略的な関係を構築・維持し、リソースを効果的に活用します。 ● 窓口業務: 社長宛の問い合わせや機密性の高い通信を適切に管理・フィルタリングします。イベントおよびプロジェクト管理 ● 大規模イベントの推進: 年次キックオフ会議、クリスマスパーティー、慈善活動(チャリティーウォーク)などのプロジェクトを、予算管理、会場手配、ロジスティクス、リスク評価を含めて一気通貫で管理します。 ● 特別プロジェクト: 部門の効率化を推進するための継続的な改善策の提案や、データに基づいたオペレーションの合理化を実施します。 ● 採用・オンボーディング支援: 部門内の候補者面接の調整や、新入社員のオンボーディング活動を管理します。トラベルおよび財務管理 ● 出張管理: 国内外の複雑な出張手配(フライト、宿泊、送迎)を行い、出張規程の遵守と経費の精査(PO発行、請求書照合)を行います。 ● ベンダー交渉: ホテルやケータリング、旅行代理店との契約交渉を行い、コスト効率とサービスレベルを維持します。コンプライアンスと安全 ● 規程遵守: 会社の行動規範、機密保持、安全衛生(SHE)ポリシーを遵守し、すべての業務が安全かつ法的に適切な方法で行われるよう監視します。 3. 求める人物像(Who You Are) 経験と資格 ● 実務経験: 役員またはC-Suiteレベルのサポート経験 5〜10年以上。製薬・バイオテクノロジー業界での経験があれば尚可。 ● 教育背景: 準学士号、または同等の実務経験。 ● スキル: * Google Workspace (gMail, gCal, gMeet, gSheets等) および Microsoft Office の高度な操作スキル。　○ Concur, Workday, Trello などの業務ツールの使用経験。コンピテンシー(能力・資質) ● 機密保持: 極めて機密性の高い情報を、慎重かつ適切な判断で取り扱う能力。 ● 適応力と俊敏性: ペースの速い環境において、複数のタスクを同時に管理し、状況の変化に素早く対応できる柔軟性。 ● プロアクティブな姿勢: ニーズを先読みし、適切な解決策や推奨事項を自律的に提示できる能力。 ● コミュニケーション: 日本語・英語における卓越した読み書き・会話能力、および高い対人スキル。 ● 細部へのこだわり: 高い正確性と細部への注意力を持ち、質の高いアウトプットを提供できること。 Executive Assistant to the General Manager 1. Role Purpose This position provides high-level, strategic administrative support to the General Manager (GM) and the Senior Leadership Team. Beyond traditional administrative assistance, the Executive Assistant serves as a "Strategic Partner" and "Trusted Advisor" to maximize leadership productivity. This role contributes to business success through effective internal and external communication, driving critical projects, and enhancing organizational efficiency. 2. Principal Responsibilities Executive Management Support ● Strategic Calendar Management: Strategically manage the GM’s schedule and reprioritize commitments to maximize the leader’s effectiveness. ● Decision-Making Support: Exercise sound judgment and provide necessary information or make informed decisions based on established policies, even in the absence of the GM. ● Organizational Chart Management: Proactively maintain and update company organizational charts for internal and international distribution. Communication & Stakeholder Management ● Corporate Communications: Support the execution of internal communication plans and enhance organizational transparency and engagement through digital signage and site-wide announcements. ● Relationship Building: Develop and maintain strategic relationships with key internal and external stakeholders (global teams, customers, vendors, etc.) to effectively leverage resources. ● Liaison & Gatekeeping: Manage and filter enquiries and highly confidential communications addressed to the GM. Event & Project Management ● Large-scale Event Leadership: Manage end-to-end execution of major projects—including annual Kick-off meetings, Christmas parties, and charity walks—covering budget management, venue sourcing, logistics, and risk assessment. ● Special Projects: Propose continuous improvement solutions for departmental efficiency and implement data-driven recommendations to streamline operations. ● Recruitment & Onboarding Support: Coordinate candidate interviews and manage new hire onboarding activities within the department. Travel & Financial Management ● Travel Management: Coordinate complex domestic and international travel itineraries (flights, accommodation, transfers), ensuring compliance with travel policies and meticulous expense reconciliation (PO issuance, invoice matching). ● Vendor Negotiation: Negotiate contracts with hotels, catering companies, and travel agencies to maintain cost-efficiency and high service levels. Compliance & Safety ● Policy Adherence: Ensure all work practices are conducted in a safe and legally appropriate manner by complying with the Roche Code of Conduct, confidentiality agreements, and Safety, Health, and Environmental (SHE) policies. 3. Who You Are Experience & Qualifications ● Work Experience: 5–10+ years of experience as an Executive Assistant supporting C-Suite level leadership. Experience in the pharmaceutical or biotechnology industry is preferred. ● Education: Associate degree or equivalent professional experience. ● Technical Skills: * Advanced proficiency in Google Workspace (Gmail, GCal, GMeet, GSheets, etc.) and Microsoft Office Suite. 　○ Experience with business tools such as Concur, Workday, and Trello. Key Competencies ● Confidentiality: Demonstrated ability to handle highly sensitive and proprietary information with extreme discretion and sound judgment. ● Adaptability & Agility: Ability to manage multiple tasks simultaneously in a fast-paced environment and adapt quickly to changing priorities. ● Proactive Attitude: Ability to anticipate needs and autonomously provide appropriate solutions or recommendations with foresight. ● Communication: Outstanding written and verbal communication skills in both Japanese and English, coupled with strong interpersonal skills. ● Attention to Detail: Exceptional accuracy and attention to detail to ensure high-quality output in all tasks. Who we are A healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact. Let’s build a healthier future, together. Roche is an Equal Opportunity Employer.

エグゼクティブ・アシスタント(社長秘書) job opportunity at Roche.

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