Executive Travel Concierge job opportunity at Gap Inc..

Home Jobs In United States Of America Tag: Job Executive Travel Concierge position at Gap Inc.


DateMore Than 30 Days Ago bot
Gap Inc. Executive Travel Concierge
Experience: 10-years
Pattern: full-time
Country:
apply Apply Now
Salary:
Status:

Job

Copy Link Report
degreeAssociate
loacation SF - 2 Folsom, United States Of America
loacation SF - 2 Folsom....United States Of America

About the Role The Executive Travel Concierge is responsible for the end-to-end coordination and execution of all travel-related needs for the Executive Office and the Board of Directors. This role manages trip logistics, expense reconciliation, and calendar alignment, ensuring seamless travel experiences through proactive vendor engagement and detailed itinerary oversight. The Concierge supports complex executive travel events and occasional personal travel arrangements as well. This role demands precision, discretion, and proactivity in managing a highly dynamic and complex travel schedule. What You'll Do VIP Travel agent Highly proficient in making reservations and handling changes/voids/upgrades/waitlisting in Sabre, as well as travel management company systems (Amex GBT experience a plus) . Book all commercial travel for the Executive Office and the Board of Directors.   Personalized Itinerary Planning: Design and manage complex, end-to-end travel itineraries, including flights, hotels, private transfers. This will include coordinating with our internal aviation department for any corporate jet related trips.   Ad Hoc On-call Support: Provide continuous after-hours support to Executive Travelers before and during trips, proactive trip monitoring and handling disruptions   Problem Resolution: Quickly handle changes, cancellations, or disruptions with minimal impact to the traveler.   Travel Compliance: Ensure all travel arrangements meet visa, customs, and other international travel requirements   Coordinate with Aviation and internal teams to ensure alignment of all trip logistics and details; act as the central liaison for all schedule, manage calendaring of travel confirmations.   Manage all car services (including coordination with company drivers) and arrange for rental car deliveries.   Secure hotel accommodations : reconfirm room type, VIP status, amenities, and upgrades. Advanced pre-key, arrange for gym access, room service menus, and confirm other hospitality needs. Liaise with Gap’s vendor representatives to manage sold-out situations or upgrade requests, etc.   Trip Logistics & Pre-Travel Preparation Call all vendors 24 hours in advance to reconfirm flights, car services, hotel arrangements, and other travel components. Build and reconfirm full itineraries to travelers prior to departures    Liaise with Executive Protection to ensure hotel pre-check-in is complete Be the direct point of contact for the Executives (phone and text) 3. Travel Expense Coordination   Collect all hotel folios post-stay for expense tracking and documentation.   Support Executive assistants in submitting all travel-related expenses through Oracle   Monitor and reconcile expenses to ensure compliance and accuracy across all bookings and reimbursements in Oracle.   4 . Calendar & Itinerary Management   Maintain a dedicated travel calendar to manage and send all invites associated with executive trips   Coordinate with Executive Assistants and internal stakeholders to avoid scheduling conflicts, missing trip component and ensure itinerary alignment.   Assist in the creation of standardized itinerary templates for all Executive Office, including agenda timelines, contacts, and logistical notes.   5 . Complex Trip Coordination   Lead and manage logistics for large-scale executive trips, including: International business travel Store and field visits Board of Director meetings Senior Leadership Team offsites   Provide onsite support for high-complexity, multi-day meetings as needed.   6. Personal Travel Arrangements   Plan and manage occasional personal travel for top executives, ensuring the same level of detail, privacy, and VIP coordination. Who You Are Minimum 5-10 years of experience as a VIP travel agent or similar role. In-depth knowledge of global travel destinations, luxury accommodations, and premium service providers. Strong GDS knowledge (Sabre) and TMC systems. Excellent communication (verbal and written) and elevated interpersonal skills. Highly organized, detail-oriented, and discreet. Calm under pressure. Ability to work flexible hours and provide on-call support. In-depth knowledge of Microsoft suite products (Outlook, Excel, etc.) Experience with direct communication with top Executives Proactive  and resourceful with a comprehensive approach

Other Ai Matches

Stylist - Retail Sales Associate - Old Orchard S/C Applicants are expected to have a solid experience in handling Job related tasks
Retail Sales Associate (Early Morning) - Ridgedale Center Applicants are expected to have a solid experience in handling Job related tasks
Retail Sales Associate - Merchant's Walk Applicants are expected to have a solid experience in handling Job related tasks
Assistant Manager - Southpark S/C Applicants are expected to have a solid experience in handling Job related tasks
Assistant Manager - Bayshore T/C Applicants are expected to have a solid experience in handling Job related tasks
Data Engineer-Staff Software Engineer Applicants are expected to have a solid experience in handling Job related tasks
Retail Sales Associate (Early Morning) - Shops/Boardman Park Applicants are expected to have a solid experience in handling Job related tasks
Stylist - Retail Sales Associate - Rockefeller Center Applicants are expected to have a solid experience in handling Job related tasks
Retail Sales Associate - Gonzales Tanger Applicants are expected to have a solid experience in handling Job related tasks
Retail Sales Associate - Consumer Sq - NJ Applicants are expected to have a solid experience in handling Job related tasks
Assistant Manager - State Street Applicants are expected to have a solid experience in handling Job related tasks
Retail Sales Associate - Annapolis Harbour Applicants are expected to have a solid experience in handling Job related tasks
Assistant Manager, Product Operations - Mebane Tanger Applicants are expected to have a solid experience in handling Product Operations - Mebane Tanger related tasks
Stylist - Retail Sales Associate - French Mtn Commons Applicants are expected to have a solid experience in handling Job related tasks
Retail Supervisor, Part Time - Branson Tanger Applicants are expected to have a solid experience in handling Part Time - Branson Tanger related tasks
Retail Supervisor, Merchandising - Village At Meridian - Kids & Baby Applicants are expected to have a solid experience in handling Merchandising - Village At Meridian - Kids & Baby related tasks
Retail Sales Associate - Superstition Gateway Applicants are expected to have a solid experience in handling Job related tasks
This Way ONward Sales Associate - Hedwig Village Applicants are expected to have a solid experience in handling Job related tasks
Assistant Manager - Cookstown Tanger Applicants are expected to have a solid experience in handling Job related tasks
Seasonal Retail Sales Associate - Lake Buena Vista Applicants are expected to have a solid experience in handling Job related tasks
Assistant Manager - Del Amo Fashion Cntr Applicants are expected to have a solid experience in handling Job related tasks
Retail Supervisor, Product Operations - ABQ Uptown Applicants are expected to have a solid experience in handling Product Operations - ABQ Uptown related tasks
Assistant Manager - Burlington Mall Applicants are expected to have a solid experience in handling Job related tasks