Executive Administrative Partner - Defense Systems Group position at The Aerospace Corporation.| United States Of America

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The Aerospace Corporation Executive Administrative Partner - Defense Systems Group

Experience: General

Pattern: full-time

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Diploma

Crystal City, ..........United States Of America

The Aerospace Corporation is the trusted partner to the nation’s space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space— delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you’ll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space. The Defense Systems Group (DSG) provides analysis-based decision support to senior leaders on space architectures, policy and strategy, technology development, warfighter capability enablers, systems integration, defense industrial base, and threat reduction to help shape existing and future space missions across the national security space (NSS) enterprise. DSG is unique at Aerospace as it not only directly supports major customers, including the U.S. Space Force, U.S. Space Command, Air Force Materiel Command, and senior leadership at the Pentagon, but also provides a broad range of technical support across the national space enterprise, maintaining vertical responsibilities with customers’ portfolios as well as horizontal, matrixed responsibilities across the corporation. Additionally, DSG provides deep technical expertise to the Space Force Space Systems Command (SSC) in the conception, design, acquisition, launch and operations of satellite, launch vehicle, ground control, and range systems. We are seeking a driven and confident Executive Administrative Partner, who provides strategic administrative support to the Senior Vice President of DSG, as well as the Vice President of Defense Strategic Space (DSS) that contributes to implementing the goals of the organization. As an integral member of the organization’s management team and focal point for the group, the individual provides collaborative administrative leadership to ensure effective and efficient group operations. They are proactive and take initiative to solve problems independently with autonomy to positively impact the productivity and efficiency of the organization and its leader(s). This person contributes to key business-related decisions, takes ownership of processes and procedures, and works closely with leaders, colleagues and customers across the enterprise to ensure the organization runs smoothly and meets internal/external deadlines. The selected candidate will be required to work full-time, on-site at our facility in Crystal City, VA. What you’ll be doing The SVP DSG is responsible for all Aerospace Federally Funded Research and Development Center support to the Department of Defense, and the VP DSS supports Pentagon-based organizations. This role is a dynamic partnership where you will be contributing to implementing the strategy and goals of the organization. Act as a partner, representative, and point of contact for executive with frequent interaction with Board of Trustees, corporate management, various levels of internal management, as well as government customers, contractors, and other high-level officials Organizes and prioritizes critical issues and information for the executive(s) to facilitate efficient decision making Leads special projects, tracks and drives completion of actions items and deliverables Manages group, corporate, and customer reports/deliverables/org charts (compile/edit/publish) Drafts and prepares various correspondence, emails, letters, presentations on behalf of executive(s)  Provides input and feedback into executive/corporate activities and decisions, with follow-up communications and coordination Develops and improves effective processes/systems across the enterprise that provide superior organization, efficiency and industry-lead technical best practices Executes strategic, proactive, and complex calendar/meeting/event planning, management and conflict resolution Arranges complex travel coordination, logistics, and expense reporting for leadership Manages the coordination of employee support for the group/division/sub-division (on-boarding, timesheet administration/auditing, training requirements, supply/equipment orders) Collaborates with admins within the group, division, subdivision, and across the corporation to achieve coverage and increase efficiency and consistency Leads by training and mentoring division admins and is a role model by demonstrating professionalism, team collaboration, technical expertise, and leadership behavior that is consistent with the company's values What you need to be successful Minimum Requirements: High School Diploma, GED or equivalent Mastery of administrative skills: project management, strategic execution of tasks, organization, detail-oriented, writing, and proofreading Expert-level technological fluency across a wide range of tools and platforms such as Microsoft Office applications including Outlook, Word, PowerPoint, Teams, SharePoint and Excel Mastery of communication & interpersonal skills: leadership, collaboration, strategic thinking, problem-solving, emotional intelligence, diplomatic, judgment, business acumen, and decision making, across all levels of the organization  Ability to rapidly adapt to changing environments and anticipate needs of the organization Ability to handle sensitive and personnel-related information appropriately and support sensitive management functions Ability to work independently and/or lead a team to proactively deliver innovative solutions and resolve issues with minimal direction Ability to obtain and maintain a security clearance, which is issued by the US government (U.S citizenship is required to obtain a security clearance) How You Can Stand Out It would be impressive if you have one or more of these: Prior experience as an executive admin or similar role Familiarity with enterprise software packages such as Concur, Workday, JIRA, Confluence Masterly of internal AI tools that improve efficiency and communication Bachelor’s Degree or other additional relevant education and training Existing security clearance and/or ability to obtain TS/SSBI/SCI security clearance, which is issued by the U.S. government. Leadership Competencies Our leadership philosophy is simple: every employee, regardless of level and role, can demonstrate leadership. At Aerospace, our commitment is our people. To cultivate our talent and ensure that we have a strong pipeline of future leaders, we want individuals who: Operate Strategically Lead Change   Engage with Impact   Foster Innovation   Deliver Results Ways We Reward Our Employees During your interview process, our team will provide details of our industry-leading benefits. Benefits vary and are applicable based on Job Type. A few highlights include: Comprehensive health care and wellness plans Paid holidays, sick time, and vacation Standard and alternate work schedules, including telework options 401(k) Plan — Employees receive a total company-paid benefit of 8%, 10%, or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire Flexible spending accounts Variable pay program for exceptional contributions Relocation assistance Professional growth and development programs to help advance your career Education assistance programs A work environment built on teamwork, flexibility, and respect We are all unique, from various backgrounds and all walks of life, yet one thing bonds all of us to each other—the belief that we can make a difference. This core belief empowers us to do our best work at The Aerospace Corporation. Equal Opportunity Commitment The Aerospace Corporation is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, age, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity or expression, color, religion, genetic information, marital status, ancestry, national origin, protected veteran status, physical disability, medical condition, mental disability, or disability status and any other characteristic protected by state or federal law. If you’re an individual with a disability or a disabled veteran who needs assistance using our online job search and application tools or need reasonable accommodation to complete the job application process, please contact us by phone at 310.336.5432 or by email at peoplemangmnt.mailbox@aero.org . You can also review Know Your Rights: Workplace Discrimination is Illegal .

Executive Administrative Partner - Defense Systems Group job opportunity at The Aerospace Corporation.

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