Executive Administrative Partner job opportunity at The Aerospace Corporation.

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The Aerospace Corporation Executive Administrative Partner
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Pattern: full-time
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degreeDiploma
loacation Chantilly, VA, United States Of America
loacation Chantilly, VA....United States Of America

The Aerospace Corporation is the trusted partner to the nation’s space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space— delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you’ll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space. We have a new Executive Vice President (EVP) at The Aerospace Corporation, and we are seeking a highly driven Executive Administrative Partner to provide strategic support during this exciting time.  The Executive Administrative Partner will be an integral member of the front office team, providing primary support to the EVP, along with other members of the front office team, as well as backup support for the CEO, in close collaboration with the Executive Administrative Partner to the CEO.  Primary responsibilities involve optimizing the time and priorities of the EVP to maximize the overall efficiency and productivity of the corporation, as well as identifying and executing plans to align with company goals. The ideal candidate will provide administrative leadership in a highly collaborative teaming environment, take initiative to identify and solve problems independently, and facilitate key business-related decisions.  Success in this role involves continuously improving front office processes and procedures while working closely with executives, colleagues, and customers across the enterprise to effect smooth operations and meaningful operational impact. This position is full-time onsite, located at our Chantilly, Virginia campus. What You’ll Be Doing Executes strategic, proactive, and complex calendar, meeting, event planning management Arranges complex travel coordination, logistics, and expense reporting for leadership Organizes and prioritizes critical issues and information for the executive to facilitate efficient decision making​ Collaborates with team members to ensure prompt receipt of preparation materials and briefings for key activities Leads special projects and events while tracking/driving completion of actions items and deliverables​ Manages group and corporate, reports/deliverables/org charts (compile/edit/publish) Functions as a partner, representative, and point of contact for EVP with frequent interaction with Board of Trustees, executive corporate management, various levels of internal management, as well as senior government customers, industry, and other high-level officials Drafts and prepares various correspondence, emails, letters, presentations, and white papers on behalf of EVP Provides input and feedback into executive/corporate activities and decisions, with follow-up communications and coordination Facilitates business rhythms by closely coordinating schedules, meetings, and presentations with stakeholders Develops and improves effective processes/systems across the enterprise that provide superior organization, efficiency, and industry-lead technical best practices​ What You Need to be Successful Minimum Requirements: High School Diploma or equivalent Mastery of administrative skills: project management, strategic execution of tasks, organization, detail-oriented, writing, and proofreading Expert-level technological fluency across a wide range of tools and platforms​ such as Microsoft Office applications including Outlook, Word, PowerPoint, Teams, SharePoint and Excel, and meeting tools such as Teams and Zoom Mastery of communication & interpersonal skills: leadership, robust collaboration, strategic thinking, problem-solving, emotional intelligence, diplomacy, judgment, business acumen, and decision making, across all levels of the organization  Ability to rapidly adapt to changing environments and anticipate needs of the organization Ability to handle sensitive and personnel-related information appropriately and support sensitive management functions Ability to work independently and/or lead a team to proactively deliver innovative solutions and resolve issues with minimal direction This position requires the ability to obtain and maintain a TS/SSBI/SCI security clearance, which is issued by the U.S. government. U.S. citizenship is required to obtain a security clearance. How You Can Stand Out It would be impressive if you have one or more of these: Prior experience as a senior-level admin or similar role Familiarity with enterprise software packages such as Concur, Workday, JIRA, Confluence Familiarity with Aerospace corporate organizational structures, policies, processes, and practices Experience with classified data handling We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business.  The grade-based pay range for this job is listed below.  Individual salaries within that range are determined through a wide variety of factors including but not limited to education, experience, knowledge and skills. (Min - Max) $45.68 - $68.52 Pay Basis: Hourly Leadership Competencies Our leadership philosophy is simple: every employee, regardless of level and role, can demonstrate leadership. At Aerospace, our commitment is our people. To cultivate our talent and ensure that we have a strong pipeline of future leaders, we want individuals who: Operate Strategically Lead Change    Engage with Impact    Foster Innovation    Deliver Results   Ways We Reward Our Employees During your interview process, our team will provide details of our industry-leading benefits. Benefits vary and are applicable based on Job Type.  A few highlights include: Comprehensive health care and wellness plans Paid holidays, sick time, and vacation Standard and alternate work schedules, including telework options 401(k) Plan — Employees receive a total company-paid benefit of 8%, 10%, or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire Flexible spending accounts Variable pay program for exceptional contributions Relocation assistance Professional growth and development programs to help advance your career Education assistance programs An inclusive work environment built on teamwork, flexibility, and respect We are all unique, from various backgrounds and all walks of life, yet one thing bonds all of us to each other—the belief that we can make a difference. This core belief empowers us to do our best work at The Aerospace Corporation. Equal Opportunity Commitment The Aerospace Corporation is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, age, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity or expression, color, religion, genetic information, marital status, ancestry, national origin, protected veteran status, physical disability, medical condition, mental disability, or disability status and any other characteristic protected by state or federal law. If you’re an individual with a disability or a disabled veteran who needs assistance using our online job search and application tools or need reasonable accommodation to complete the job application process, please contact us by phone at 310.336.5432 or by email at  peoplemangmnt.mailbox@aero.org . You can also review  Know Your Rights: Workplace Discrimination is Illegal .

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