Administrative Assistant job opportunity at Abbott.

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DateMore Than 30 Days Ago bot
Abbott Administrative Assistant
Experience: 5-years
Pattern: full-time
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degreeAssociate
loacation United States - California - San Diego, United States Of America
loacation United States ..........United States Of America

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.       JOB DESCRIPTION: The Opportunity This position of Administrative Assistant dually reports to the Site Director of Cardio metabolics. This individual will interact with key internal and external stakeholders and supports the administrative needs of both departments. What You'll Do Assists both Director with meeting arrangements, calendar management, travel arrangements, expense reimbursement, invoice processing and other administrative tasks as required. Assists both Director with administrative support for CMI projects, including PowerPoint presentations and other support materials. Works across both teams to provide administrative support/ project coordination to their direct reports as requested. Invoice Processing. Assist Healthcare Providers with international travel arrangements for CEV’s as needed. Assist in supporting activities associated with the Strat plan and quarterly report process. Provide general office support which may include, but are not limited to; mail distribution, answering telephones, filing, catering, ordering supplies, etc. Assist other operations employees on an as needed basis. Develop and format presentation materials. Prepare and update reports as required. Prepare and update memoranda, correspondence and reports as needed for both Directors. Assess organizational, communication and reporting needs to ensure optimum performance within the department. Lead special projects as assigned. Support all Company initiatives as identified by management and in support of Quality Management Systems (QMS), Environmental Management Systems (EMS), and other regulatory requirements. Complies with U.S. Food and Drug Administration (FDA) regulations, other regulatory requirements, Company policies, operating procedures, processes, and task assignments. Maintains positive and cooperative communications and collaboration with all levels of employees, customers, contractors, and vendors.  EDUCATION AND EXPERIENCE YOU’LL BRING Required High School Diploma / GED or an equivalent combination of education and work experience Minimum 5 years In providing administrative support to leaders at the top level of an organization. Proficient in the use of the Microsoft Office Suite products i.e. Outlook, Word, Excel, as well as Visio, Photshop, PowerPoint, Project. Knowledge of graphics arts programs (i.e.: Quark, PageMaker, a plus). Proficient in the use of general office equipment (e.g. fax, copier, laptop, telephone, calculator, etc.) Excellent interpersonal, written and verbal communication skills. Demonstrated ability to handle difficult situations and/or communications tactfully and professionally. Able to maintain strict confidentiality. Able to work with people at all levels of the organization. Ability to handle multiple priorities and operate with a sense of urgency as required. Ability to maintain regular and predictable attendance. Preferred Bachelors Degree (± 16 years) Preferred Possesses excellent judgment and the initiative to make independent decisions. Experience working in a broader enterprise/cross-division business unit model preferred. Ability to work in a highly matrixed and geographically diverse business environment. Ability to work within a team and as an individual contributor in a fast-paced, changing environment. Ability to leverage and/or engage others to accomplish projects. Strong verbal and written communications with ability to effectively communicate at multiple levels in the organization. Strong organizational and follow-up skills, as well as attention to detail. WHAT WE OFFER At Abbott, you can have a good job that can grow into a great career. We offer: A fast-paced work environment where your safety is our priority Training and career development , with onboarding programs for new employees and tuition assistance Financial security through competitive compensation, incentives, and retirement plans Health care and well-being programs including medical, dental, vision, wellness, and occupational health programs Paid time off 401(k) retirement savings with a generous company match The stability of a company with a record of strong financial performance and a history of being actively involved in local communities Learn more about our benefits that add real value to your life to help you live fully:  http://www.abbottbenefits.com/pages/candidate.aspx Follow your career aspirations to Abbott for diverse opportunities with a company that provides the growth and strength to build your future. Abbott is an Equal Opportunity Employer, committed to employee diversity. Connect with us at www.abbott.com , on Facebook at www.facebook.com/Abbott , and on Twitter @AbbottNews and @AbbottGlobal.       The base pay for this position is $24.65 – $49.35/hour In specific locations, the pay range may vary from the range posted.       JOB FAMILY: Administrative Support       DIVISION: CMI ARDx Cardiometabolic and Informatics          LOCATION: United States > San Diego : 9940 Mesa Rim Road       ADDITIONAL LOCATIONS:       WORK SHIFT: Standard       TRAVEL: Yes, 5 % of the Time       MEDICAL SURVEILLANCE: Not Applicable       SIGNIFICANT WORK ACTIVITIES: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Keyboard use (greater or equal to 50% of the workday)       Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.       EEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO_English.pdf       EEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf

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