Executive Assistant job opportunity at Universal Music Group.

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DateMore Than 30 Days Ago bot
Universal Music Group Executive Assistant
Experience: 5-years
Pattern: full-time
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loacation Nashville, Tennessee, United States Of America
loacation Nashville, Ten..........United States Of America

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.   How we LEAD:   Capitol Christian Music Group (“CCMG”)/Capitol Music Group Nashville is currently seeking a dedicated Executive Assistant to provide support to both the President, CCMG and the Co-President, Capitol Music Group Nashville and Executive Vice President, Capitol Christian Music Group.  The ideal candidate will come from Music or Entertainment and have previous experience supporting EVPs, Presidents or other high-level Executives. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines, and to juggle multiple priorities in a fast-paced environment.  A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives inside and outside the company is essential.  This role will represent the Executives in a positive and professional manner and partner with the executive to help ensure the effectiveness of the function. The ideal candidate will be self-motivated, creative and adaptable.  How you'll CREATE:  First point of contact for Executives Provide high-quality administrative support in a demanding, fast-paced environment with tight deadlines. Extensive travel and meeting coordination/calendar management  Build and coordinate agendas and decks for internal and external meetings  Create in-depth presentations for Executives on a regular basis.  Be able to run presentations and coordinate all technical/AV needs Plan, coordinate and help execute events and larger meetings as needed Ensure that presentations and reports are effective, provided on a timely basis and subject to rigorous standards  Manage incoming correspondence on behalf of the Executives via calls, emails, other, accurately and in a timely fashion  Maintain up-to-date awareness of the Executives’ obligations to proactively assist and/or anticipate needs  Anticipate and coordinate Executives’ point-to-point travel needs (accommodations and car service) as well as processing entertainment expenses and preparing itineraries  Maintain a strong working knowledge of artist roster, employees, and important external contacts  Be flexible and work in a fast-paced environment  Respond to changes quickly and proactively alter priorities when necessary  Foresee and/or manage risk, conflicts, and problem areas  Regular meeting prep and coordination, including food ordering, document prep and organization as directed, occasional meeting coverage and note taking  Process expense reports, ensuring that the correct coding is used; resolve payment issues  Draft communications (internal and external) on behalf of the Executives  Special project coordination requiring follow up and meeting of deadlines  Provide best in class hospitality and high level of service to guests to ensure a feeling of welcome and comfort  Assist, plan and coordinate staff meetings and social events including staff meeting, company-wide social events, etc.  Additional duties and other projects as required  Bring your VIBE:   3-5 years of solid Administrative/Executive Assistant experience supporting high level Executives in entertainment Self-starter with the ability to prioritize, organize and establish administrative procedures  Adaptive, flexible and work under pressure  Highly attuned to the smallest of details Proactive in calendar scheduling and providing solutions  Ability to interact comfortably and effectively with external partners and clients, employees of the company at all levels including Executive Management  Great social and interpersonal skills   Strong technical skills: typing and PC experience including Microsoft Office: Outlook, Excel, PowerPoint required  Strong organizational skills and attention to detail  Excellent oral and written communication skills  Multi-task and have excellent follow-through   Ability to handle confidential information  Overtime/accessibility on nights and weekends as needed  Business related degree or equivalent experience  Perks Playlist: Join an entrepreneurial, global organization where authenticity, boldness, creativity, connection, drive, and insight aren’t just values—they’re how we work every day. Here are some of the ways we support you along the way (and just a few of the benefits we offer): Comprehensive medical, dental, and vision coverage Including 100% coverage for out-patient in-network mental health services Fertility coverage for eligible medical plan participants Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year) Student Loan Repayment Assistance and Tuition Reimbursement 401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution A variety of ways to prioritize much-needed time away from work including: Flexible Paid Time Off (PTO) for exempt employees 3-weeks PTO for non-exempt employees 2-weeks paid Winter Break 10 Company Holidays (including Juneteenth and Wellbeing Day) Summer Fridays (between Memorial Day and Labor Day) Generous paid parental leave for every type of parent Check out our full overview of benefits on the Perks Playlist page of the career site. Disclaimer: This job description only provides an overview of job responsibilities that are subject to change. Universal Music Group is an Equal Opportunity Employer We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah. For more information, please click on the following links. E-Verify Participation Poster:  English / Spanish E-Verify Right to Work Poster:  English  |  Spanish Job Category: Administrative

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