Executive Assistant job opportunity at Novartis.

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DateMore Than 30 Days Ago bot
Novartis Executive Assistant
Experience: 10-years
Pattern: full-time
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loacation Casablanca, Morocco
loacation Casablanca....Morocco

Job Description Summary As the Executive Assistant to the Country President, you will serve as a strategic partner and trusted advisor, ensuring operational excellence and enabling the Country President to focus on high-impact priorities. This role demands exceptional organizational skills, discretion, and agility to manage complex workflows in a fast-paced, multinational environment. You will coordinate the leadership team’s operating rhythm, manage sensitive information, and translate strategic priorities into actionable plans and measurable outcomes.   Job Description Key Responsibilities Executive Support & Leadership Coordination Manage and optimize the Country President’s calendar, prioritizing strategic engagements and anticipating contingencies. Prepare high-quality executive materials, including briefings, presentations, decision papers, and reports. Maintain an action and decision tracker to ensure accountability and timely execution across leadership initiatives. Governance, Compliance & Risk Management Oversee governance processes, including leadership meetings, quarterly reviews, compliance forums, and audit preparation. Ensure strict adherence to company policies and local regulations, safeguarding confidentiality and compliance. Coordinate mandatory reporting and maintain audit-ready documentation. Stakeholder Engagement & Communication Act as a liaison between the Country President and internal/external stakeholders, including regional/global teams and industry bodies. Support external engagements with strategic partners, ensuring protocol compliance. Draft and review executive communications for internal and external audiences, maintaining tone and brand consistency. Project & Event Management Track strategic initiatives, monitor progress, and manage interdependencies. Organize leadership offsites, cycle meetings, and high-impact events, ensuring seamless execution from planning to follow-up. Coordinate selected marketing activities within the region, including branding support for events, promotional materials, and alignment with corporate communication guidelines. Collaborate with cross-functional teams to ensure events and marketing initiatives reinforce strategic priorities. Operational Excellence Oversee travel arrangements, expense management, and vendor coordination. Maintain secure archiving of sensitive documents and enforce information governance standards. Qualifications & Experience Bachelor’s degree in Business Administration, Communications, or related field; Master’s degree preferred. 7–10 years of experience supporting senior executives in a multinational environment; pharma/healthcare experience is a plus. Fluency in French, Arabic and English required. Advanced proficiency in Microsoft 365 and familiarity with enterprise tools ; Power BI knowledge is an advantage. Proven ability to manage confidential information and exercise sound judgment. Strong project management skills; certification is a plus. Experience in event management and marketing coordination is highly desirable. Core Competencies & Requirements Core Competencies Handles sensitive matters with integrity and professionalism. Builds trust and influences effectively across diverse teams. Implements structured processes and ensures compliance. Communicates clearly and delivers impactful messaging. Adapts quickly to changing priorities and thrives under pressure. Drives initiatives to completion with accountability. Embodies company values and champions diversity and inclusion. Managing crises and complex situations. Working across cultures and collaborating beyond boundaries. Skills Quality decision-making and resource management. Strategic thinking, creativity, and visioning. Assertiveness and conflict resolution. Challenging the status quo and driving innovation. Influencing and persuading stakeholders. Transaction structuring and franchise strategy prioritization. Analyzing stakeholder requirements to inform decisions.   Skills Desired

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