Event Manager & Personal Assistant (all genders) job opportunity at MOIA GmbH.

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MOIA GmbH Event Manager & Personal Assistant (all genders)
Experience: General
Pattern: full-time
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Autonomous Driving

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degreeGeneral
loacation Hamburg,, Germany
loacation Hamburg,....Germany

 Join us as a Event Manager & Personal Assistant (all genders) in our Autonomous Driving Test Operations team and help shape the future of autonomous mobility! The Autonomous Driving Test Operations team is responsible for real-world testing activities of our self-driving vehicles in Europe and the United States.   In addition to the testing as part of the product development, the team runs testing and demonstration events that create unique experiences that bring autonomous driving to life for future customers. We are looking for a motivated individual to join us in a dual role: Event Manager & Personal Assistant. As an Event Manager you will become part of the global event team that hosts demo ride and product events for high-profile stakeholders — from politicians and authorities to VIPs and internal decision-makers. As a Personal Assistant you will work directly with the Senior Vice President for Test Operations (and his leadership team) on organizational and administrative projects of our business unit. The role is based in Hamburg, where most events take place, with occasional travel within Germany, Europe, and the US. What you will do Part 1: Event Manager – Autonomous Driving Demos & Events Plan and execute demo ride and product presentation events in close collaboration with the product and tech teams at our Hamburg location, ensuring every detail runs smoothly. Coordinate all aspects of the event: scheduling, logistics, venue setup, and on-site execution. Prepare spaces for workshops, presentations, and networking — from meeting rooms to transforming a workshop hall into a mini expo. Keep track of timelines while maintaining exceptional quality standards. Handle pre-event briefings, as well as post-event reporting and lessons learned. Manage the booking and logistics of exhibition and trade show vehicles, which are deployed almost weekly for events. Create a monthly Newsflash to showcase our events internally and strengthen awareness. Part 2: Personal Assistant to the SVP Test Operations Manage the day-to-day schedule of the SVP, including meeting coordination and travel bookings. Handle administrative and organizational tasks such as SAP data entries and documentation. Support cross-departmental organizational and administrative topics in collaboration with department leads. Contribute to internal projects and process improvements within the Test Operations organization. What will help you to fulfill your role  Proven experience in event management, project management, or a comparable role Strong organizational skills and the ability to manage multiple workstreams simultaneously High level of flexibility and improvisation skills — every event is different. Excellent communication and stakeholder management skills. Strong sense of responsibility and attention to detail. Business-level fluency in German and English, both written and spoken. Willingness and flexibility to travel We welcome applicants from diverse backgrounds — even if you don’t meet every requirement. If you’re excited about the role and MOIA’s mission, we’d love to hear from you!  Our benefits in a nutshell Competitive salary (including bonus)   Hybrid work setup: Work from home or one of our offices - you and your team decide how often to meet, blending flexibility with collaboration!  Flexible working hours and the possibility of flexible work arrangements depending on your needs (parenting, care work, volunteering, etc.)  Budget and monthly expense allowance for home office setup  Possibility of remote work from outside Germany for up to 6 weeks per year from over 35 countries - learn more in our blog! Public transport ticket (fully subsidized "Deutschlandticket") for commuting and travelling throughout Germany and discount on MOIA rides Subsidized fitness club membership or bike leasing  Learning environment with continuous learning days, job rotation, trainings and workshops, coaching, conferences, books, and language classes  Mental health support, 1:1 sessions with external professionals and mental unload workshops  30 vacation days, sabbatical and unpaid leave option  Relocation support with service provider (visa, administration, etc.)  Dog-friendly offices For student & internship positions, we have an adjusted set of benefits. You can find them here.  Be who you are! We are a member of Charta der Vielfalt and are dedicated to actively fostering a workplace that celebrates and promotes diversity in various aspects such as age, gender identity, race, sexual orientation, physical or cognitive ability, and ethnicity. At MOIA, we embrace a culture where people are accepted, respected, valued, appreciated, and included. In our commitment to promoting diversity and inclusivity, we regularly provide unconscious bias training to all our employees. Furthermore, we continuously strive to enhance our hiring process by ensuring a diverse hiring panel. Our Future Work model Since we love to collaborate, it is clear to us that we don't want to become a fully remote company, but we also don't need to spend every day of the week in the office to do a great job. Our current hybrid work approach focuses on adapting to different needs, including increased flexibility that works best for the teams and the individuals with as much self-determination as possible. Get more insights on how we work on our blog to find out more about our hiring process or follow us on Instagram for a look inside MOIA.  Who we are At MOIA we’re reimagining the future of mobility – safe, autonomous and tailored to the needs of cities and their people. As a tech company with more than 400 employees, we build mobility solutions that truly move cities forward. We launched our ridepooling service in Hamburg in 2019 and have been part of the city’s public transport system since 2023. Since launch, we have transported over 12 million passengers. Currently, MOIA is evolving from a mobility provider to a tech provider offering a scalable and safe turnkey solution for autonomous driving.  With office locations in Berlin and Hamburg, our diverse and international team comprising more than 60 nationalities works together toward that shared mission.  MOIA is more than a technology provider – we are a partner to cities and public transport operators committed to creating more livable spaces and delivering mobility solutions that are reliable, safe and comfortable. Your application to MOIA We value authenticity and personal insights in your application responses. While AI tools can be useful, we encourage you to answer the following questions based on your own experiences and understanding. This helps us keep a human touch and better evaluate your unique perspective and match for the role. To reinforce an unbiased screening process, we kindly ask you not to include your picture, age, address, or any other details unrelated to your qualifications and suitability for the role. Additionally, we anonymize applications during the initial review phase by removing personally identifiable information. This ensures that our evaluation focuses solely on your skills, experience, and potential – supporting a fair and inclusive hiring experience for all candidates.
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