Manager, Capital Planning and Cost Management position at Gilead Sciences.| United States Of America

Gilead Sciences Manager, Capital Planning and Cost Management

Experience: Highly Experienced

Pattern: full-time

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United States ..........United States Of America

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference. Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact. We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together. Job Description The Capital Planning and Cost Manager oversees capital planning, cost governance, and PMIS development for Gilead’s global capital portfolio, ensuring financial stewardship and operational excellence across all project phases. The position partners closely with Project Controls group leads and the Project Controls and Governance Manager to align cost management practices and PMIS workflows with Gilead’s standards and governance framework. The manager will lead multi-year capital planning, manage annual budget cycles, monitor portfolio performance, and drive innovation in Gilead’s Project Management Information System (PMIS), Trimble Unity Construct. This includes system administration, workflow optimization, reporting enhancements, and integration with financial systems to support data-driven decision-making. The role requires strong analytical capabilities, financial acumen, and the ability to communicate complex insights to both technical and non-technical audiences, including senior executives. The ideal candidate will demonstrate initiative, attention to detail, and a commitment to continuous improvement in cost control practices, systems, and reporting. This position is part of the Corporate Engineering and Facilities (CEF) Department, based in Foster City, California, and reports to the Director of Project Controls and Governance. Key Responsibilities Capital Planning & Portfolio Management Develop and maintain multi-year capital plans in collaboration with Corporate Operations, Finance, and site leadership. Oversee bi-annual CapEx and OpEx Latest Estimate (LE) cycles, ensuring timely and accurate updates to project forecasts and budgets. Review forecasted cash flows and overall budgets for each project, validate variances, and escalate significant changes to leadership as needed. Partner with FP&A to confirm that all changes to spend, budgets, and In-Service Dates are accurately captured and reflected in financial systems and reporting. Manage the intake and evaluation of new capital project requests, ensuring alignment with strategic priorities, governance standards, and available funding before advancing through stage-gate approvals. Administer the project prioritization tool, including collection of inputs, recording of data, and reporting of prioritization results to support decision-making and portfolio balancing. Drive scenario modeling and capital investment strategies to optimize portfolio performance. Cost Management Oversee cost planning and forecasting across all project phases (Initiation through Closeout). Lead monthly cost reviews and reporting, including budget vs. actuals, forecast accuracy, accruals, and contingency tracking. Review and validate invoices, report accruals, and reconcile invoices against accruals to ensure accuracy. Monitor purchase order (PO) balances and manage PO closures. Support project financial setup and closeout, including CJF funding strategies (e.g., seed funding, supplemental funding packages) and collaboration with the PM team and FP&A to confirm financial closeout. Track and report program and project contingency utilization, and oversee the transfer and strategic deployment of contingency funds to ensure proper alignment with project needs. Apply benchmarking techniques and leverage industry knowledge to develop high-level ROM estimates and validate detailed cost estimates for lab renovations, office fit-outs, and ground-up capital projects. PMIS Leadership Serve as functional lead for Trimble Unity Construct (formerly e-Builder), overseeing system configuration, workflow optimization, dashboard/report development, and user support. Drive PMIS innovation, including integration with financial systems and development of advanced reporting capabilities. Collaborate with the Governance Manager to ensure PMIS workflows and reporting structures align with Gilead’s governance framework. Research and implement additional tools to enhance portfolio oversight and stage-gate decision-making. Performance & Compliance Support internal audits and compliance reviews to ensure adherence to financial guidelines and procurement policies. Develop and standardize cost and schedule performance indicators for monitoring and reporting. Mentor junior team members and promote continuous improvement in cost control practices, tools, and systems. Minimum Required Education and Years of Experience Bachelor's Degree and Seven Years’ Experience OR Masters' Degree and Five Years’ Experience Preferred Experience, Qualifications & Skills Bachelor’s degree in Engineering, Finance, Accounting, Construction Management, or related field; Master’s preferred. 7+ years of experience in project cost management, project controls, or capital project delivery. Expertise in cost analysis, financial reporting, and business intelligence tools (e.g., Tableau, Power BI, SQL). Proficiency in PMIS platforms (Trimble Unity Construct, Procore, Smartsheet) and ERP systems (SAP, Oracle). Strong presentation and communication skills, with ability to convey complex insights to senior executives. Highly organized, with ability to manage multiple priorities in a fast-paced environment. PMP (PMI), CCP (AACE), or equivalent certification strongly preferred. Additional Requirements Work Location: On-site at Foster City, CA (Monday–Friday). Physical Requirements: Ability to work in active construction environments with PPE; lift up to 25 lbs; climb ladders or stairs for site inspections. Travel: Less than 5%, limited to occasional site visits outside Foster City. People Leader Accountabilities: Create Inclusion - knowing the business value of diverse teams, modeling inclusion, and embedding the value of diversity in the way they manage their teams. Develop Talent - understand the skills, experience, aspirations and potential of their employees and coach them on current performance and future potential. They ensure employees are receiving the feedback and insight needed to grow, develop and realize their purpose. Empower Teams - connect the team to the organization by aligning goals, purpose, and organizational objectives, and holding them to account. They provide the support needed to remove barriers and connect their team to the broader ecosystem. The salary range for this position is: $157,590.00 - $203,940.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*. For additional benefits information, visit: https://www.gilead.com/careers/compensation-benefits-and-wellbeing * Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans. For jobs in the United States: Gilead Sciences Inc. is committed to providing equal employment opportunities to all employees and applicants for employment, and is dedicated to fostering an inclusive work environment comprised of diverse perspectives, backgrounds, and experiences. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, sex , age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact ApplicantAccommodations@gilead.com for assistance. For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster. NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT Gilead Sciences will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, (c) consistent with the legal duty to furnish information; or (d) otherwise protected by law. Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team. Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion. For Current Gilead Employees and Contractors: Please apply via the Internal Career Opportunities portal in Workday.

Manager, Capital Planning and Cost Management job opportunity at Gilead Sciences.

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